City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, FEBRUARY 13, 2012

The Grandville City Council Regular Meeting of February 13, 2012 was called to order by Mayor James Buck at 7:00 pm.

Present were Council Members Randal Gelderloos, Steve Maas, Joshua Meringa, Carole Pettijohn, Dick Richards and Mayor James Buck. Absent: Council Member Steve Kauffman.

Also attending: Matthew Butts, Assistant City Manager; Ron Carr, Public Works Director; Tammy Hopman, Treasurer/Finance Director; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Mike May, Fire Chief; and Dennis Santo, Police Chief.

Council Member Pettijohn gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Meringa, to approve the February 13, 2012 agenda as presented. The motion was APPROVED.

Motion made by Council Member Meringa, supported by Council Member Richards, to waive the reading and approve as presented the minutes of the Regular Meeting of January 23, 2012. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Richards, that bills for Fiscal Year 2011-2012 totaling $475,613.63 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. Motion APPROVED by unanimous roll call vote.

PUBLIC COMMENT

Christy Buck, executive director of the Mental Health Foundation, addressed the City Council regarding the “be nice.” Campaign. In its second year, the anti-bullying campaign has spread to some new communities.

The Mayor introduced John Wiess, the recently hired Executive Director of the Grand Valley Metro Council. He spoke briefly about his eagerness to work with all interested parties in the area.

Patrice Vrona thanked the Mayor for his participation in the KDL all staff training day in January. She addressed the meeting regarding “Grandville Reads 2012.” This year’s theme is “Feed Your Mind” and explores what we eat, from farm to ‘frig’. Numerous activities and programs are planned. Sponsorship and collaborative efforts have been key to the success of this program. Ms. Vrona noted that Kent District Library has been designated a Star Library for 2012.

Council Member Gelderloos introduced Miranda Gelderloos and Janelle Dorte.

ORDINANCE AND RESOLUTIONS

Chief Mike May introduced the Michigan Emergency Management Assistance Compact (MEMAC). This compact sets down procedures for cooperative response to a catastrophe or emergency and addresses the issues of liability insurance and reimbursement between participating members. Motion made by Council Member Maas, supported by Council Member Richards to adopt Resolution No. 2982, Authorizing the Michigan Emergency Management Assistance Compact. Motion APPROVED by unanimous roll call vote.

The MDOT Transportation Enhancement Grant which will be applied to the cost of the DDA’s Streetscape Project requires a resolution which certifies that all project funds have been secured, that the City and the DDA are committed to maintain the project, and that a project manager has been designated. Assistant City Manager Matt Butts explained details of the resolution and responded to questions. Motion made by Council Member Pettijohn, supported by Council Member Maas to adopt Resolution No 2983, Certifying the Transportation Enhancement Grant to Fund the Chicago Drive Streetscape Project. Motion APPROVED by unanimous roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

1. Reports: Fire/EMS (January), Treasurer’s (January)

2. Minutes: Historical Commission (January 16)

Planning Commission (February 1)

3. Resolution No. 2984: Set Public Hearing on Alley Vacation (March 12, 2012 @ 7:15 pm)

4. Proclamation: Be Nice Day (February 24, 2012)

5. Miscellaneous Purchase Orders and Requests:

a. Elections: Printer

MNJ Technologies - $1,095.00

Motion made by Council Member Pettijohn, supported by Council Member Meringa, to approve the Consent Agenda as presented in the best interest of the City. Motion APPROVED by unanimous roll call vote.

CITY MANAGER’S REPORT

Motion made by Council Member Richards, supported by Council Member Gelderloos, to authorize the Police Chief to approve the request from Ground and Pound for a special event beer/wine license for March 3, 2012 and July 14, 2012. Motion was APPROVED by a 5-1 roll call vote (Yes: Council Members Gelderloos, Meringa, Pettijohn, Richards and Buck. No: Council Member Maas).

A Fund Balance Policy was introduced by Finance Director Hopman. A formal policy has been recommended by the City’s auditors and is desired by bonding agencies. Finance Director Hopman reviewed the purpose, definitions, minimum unassigned fund balance and conditions for use of reserves. A fund balance equal to 15% of expenditures is the staff’s recommendation.

Motion made by Council Member Pettijohn, supported by Council Member Meringa, to excuse the absence of Council Member Kauffman. The motion was APPROVED.

COUNCIL COMMENTS

· Council Member Gelderloos mentioned that he read and enjoyed his new copy of Bend In The River

· Appreciation expressed for notes and positive input from the public that are included in Council Agenda packets

· Business Leaders discussion with Representative Pete Hoekstra

· Senior Neighbors Advisory Board meeting was held in cramped quarters due to a building full of activities

· Grand Valley Metro Council Quarterly Luncheon – April 9, 2012 at noon – Prince Conference Center

· The creator of the new disc golf course will be coming to address the council – possible dedication in the spring

· Thanks to Council Member Maas for representing the City at the opening ceremony for the Women’s State Bowling Tournament

· City Manager’s evaluation forms

ADJOURN TO EXECUTIVE SESSION

Motion made by Council Member Maas, supported by Council Member Gelderloos, to adjourn at 8:03 pm to Executive Session for the purpose of discussing pending litigation. Motion APPROVED by unanimous roll call vote.

Mary L. Meines

City Clerk

Approved by City Council: February 27, 2012

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