City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, NOVEMBER 28, 2011

The Grandville City Council Regular Meeting of November 28, 2011 was called to order by Mayor James Buck at 7:00 pm.

Present were Council Members Randal Gelderloos, Steve Kauffman, Steve Maas, Joshua Meringa, Carole Pettijohn, Dick Richards and Mayor James Buck. Absent: None

Also attending: Matthew Butts, Assistant City Manager; Tammy Hopman, Finance Director; Matt Zimmerman, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; and Dennis Santo, Police Chief.

Council Member Meringa delivered the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Pettijohn, supported by Council Member Richards, to approve the November 28, 2011 agenda as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Richards, to waive the reading of the minutes of the Regular Meeting of November 14, 2011 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Meringa, that bills for Fiscal Year 2011-2012 totaling $238,147.82 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by a roll call vote.

PUBLIC COMMENT

Mayor Buck recognized Calvin Christian and South Christian students in attendance. He introduced Kristen Austin, of The Advance, and commented on the recent passing of Bob Carrier. Matt Zimmerman, of Varnum, Riddering, Schmidt and Howlett was introduced.

Mike Cobb, of 3362 40^th Street, commented on the election of committees and Mayor Pro Tem.

Stephen Blann, principle auditor from Rehmann Robson gave a presentation on the annual audit for FY ending June 30, 2011. Mr. Blann explained the procedure and purpose of the audit. Reduction in expenditures produced a positive increase in the fund balance. Overall, the audit process went smoothly and an unqualified, positive opinion was expressed. It is recommended that a fund balance policy be established. City Council members expressed appreciation for the performance of the City staff. Motion made by Council Member Gelderloos, supported by Council Member Meringa, to accept the 2010/2011 Annual Audit. The motion was APPROVED.

ELECTION OF MAYOR PRO TEM

Mayor Buck briefly explained the procedures that will be followed for the election of Mayor Pro Tem.

Motion made by Council Member Pettijohn, supported by Council Member Meringa to nominate Council Member Maas as Mayor Pro Tem. The motion was APPROVED.

Motion made by Council Member Gelderloos, supported by Council Member Richards to nominate Council Member Pettijohn as Mayor Pro Tem. The motion was APPROVED.

Motion made by Council Member Gelderloos, supported by Council Member Richards to close Mayor Pro Tem nominations. The motion was APPROVED.

Results of a vote by paper ballot were read by the City Clerk:

Buck – Maas

Gelderloos – Pettijohn

Kauffman – Maas

Maas – Maas

Meringa – Maas

Pettijohn – Maas

Richards – Pettijohn

As a result of the majority vote, Council Member Maas was declared Mayor Pro Tem.

Motion made by Council Member Kauffman, supported by Council Member Maas, to ratify the City Council committee assignments for 2012-2013 as presented by Mayor Buck. The motion was APPROVED.

CONSENT AGENDA

Items presented under the Consent Agenda included:

1. Reports: CWP (October), Investments (October)

2. Minutes: Park and Recreation (October 27)

Downtown Development Authority (November 10)

Motion made by Council Member Maas, supported by Council Member Richards, to approve the Consent Agenda as presented. The motion was APPROVED.

CITY MANAGER’S REPORT

City Manager Krombeen presented a request from CWD to modify the existing Planned Unit Development agreement. Nick Koster, Sam Cummings and Scott Wierda were present to propose a modification contingency to the plan that will allow them to pursue negotiations with a potential tenant. Discussion followed which addressed the naming of the development, the difference in parking and building spaces, and the projected completion dates for the project. Motion made by Council Member Pettijohn, supported by Council Member Maas to amend the CWD PUD Agreement to allow an alternative development plan. The motion was APPROVED.

COUNCIL COMMENTS

· Plaque received from University of Michigan – Dearborn honoring Grandville as a 4-star community – based on the performance of economic development efforts

· Christmas Tree Lighting Ceremony is scheduled for December 5 at 7 pm

· Congratulations expressed to Mayor Pro Tem, Steve Maas

· Advance article on the Clean Water Plant renovations acknowledged

· Remarks made on positive findings by the City auditor and the evidence that developers continue to be anxious to develop in Grandville

· Congratulations and thanks to those who have played a part in the savings that have resulted in the positive fund balance

· Santa and his reindeer scheduled to appear at the library on December 15

· Gratitude for the many blessings in Grandville noted

· Congratulations to Larry Lind offered and encouraged for his work as the Grandville Little League president

· Summer Recreation report acknowledged - congratulations offered to Karen Sasso and staff on the success of the program

ADJOURNMENT

Motion made by Council Member Maas, supported by Council Member Meringa, to adjourn at 8:13 pm. The motion was APPROVED.

Mary L. Meines

City Clerk

Approved by City Council: December 12, 2011

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