City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, MAY 9, 2011

The Grandville City Council Regular Meeting of May 9, 2011 was called to order by Mayor James Buck at 7:00 pm.

Present were Council Members Randal Gelderloos, Steve Kauffman, Steve Maas, Joshua Meringa, Carole Pettijohn, Dick Richards, and Mayor James Buck. Absent: None.

Also attending: Matthew Butts, Assistant City Manager; Tammy Hopman, Finance Director/Treasurer; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mike May, Fire Chief; Mary Meines, City Clerk; Dennis Santo, Police Chief; and Dan Steere, Deputy Police Chief.

Council Member Meringa gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Richards, to approve the May 9, 2011 agenda as presented. The motion was APPROVED.

Motion made by Council Member Gelderloos, supported by Council Member Pettijohn, to waive the reading of the minutes of the Regular Meeting of April 25, 2011 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Pettijohn, supported by Council Member Maas, that bills for Fiscal Year 2010-2011 totaling $350,516.66 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by a roll call vote.

PUBLIC COMMENT

No public comment.

PUBLIC HEARINGS

Mayor Buck opened the public hearing at 7:09 pm to receive public comments on the proposed FY 2011-2012 budget. Finance Director Hopman went over:

- Property Tax Revenue – history of property tax revenues since 2006 – 2011 shows the .7 mill increase not an increase in property values

- Stated Shared Revenue – shows decline every year – the projected 2012 shows a $5,000 increase based on the estimates indicated by the State

- History of Budgeted Expenditures – last 3 years expenditures have remained flat

- Expenditure Reductions – list of expenditure reductions due to declining revenues

- Budgeted vs. Actual Expenditures – 10 year history of budgeted vs. actual expenditures

- FY 11/12 Budget Highlights – various department highlights

- General Fund Expenditures by Function – percentages of total General Fund budget contributed to each department

- Fund Balance – 5 yr. history of percentage of expenditures and projected fund balance

- Budgeted vs. Actual Deficits – history of deficits

- Breakdown of how a dollar of property taxes is used

- Services provided by Grandville for the tax dollar paid to City

- Future budget concerns

Comments were made by City Council. The public hearing was closed at 7:42 pm.

ORDINANCES AND RESOLUTIONS

City Manager Krombeen presented a request to transfer ownership of the liquor license for On the Border, 3676 Potomac Circle SW. The request is to transfer the Resort Class C license from Brinker Michigan, Inc. to OTB Acquisition LLC. Scott Hines, a manager at the Grandville location was in attendance to explain the request and answer any questions. Motion made by Council Member Richards, supported by Council Member Pettijohn, to approve Resolution No. 2957, recommending the Michigan Liquor Control Commission approve the ownership transfer of the On The Border liquor license. The motion was unanimously APPROVED by a roll call vote.

COUNCIL COMMUNICATIONS OR PETITIONS

City Manager Krombeen explained the letter from ISO regarding the City’s Public Protection Classification. Effective July 1, 2011 Grandville’s classification will be changed from “5” to “4” and could possibly help reduce insurance premiums charged to residents. Chief May explained the review process that resulted in the improved rating. Motion made by Council Member Kauffman, supported by Council Member Gelderloos, to accept the report from ISO dated April 28, 2011. The motion was APPROVED.

CONSENT AGENDA

Items presented under the Consent Agenda included:

1. Reports: Treasurer’s (April)

2. Minutes: Historical Commission (April 18)

Planning Commission (May 4)

3. Resolution No. 2958: Traffic Control Orders 3.01.11, 3.02.11, and 5.01.11

4. Miscellaneous Purchase Orders and Requests:

a. CWP: Tripod and Winch – Safety Services - $2,439.76

Motion made by Council Member Maas, supported by Council Member Richards, to approve the Consent Agenda as presented in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

COUNCIL COMMENTS

· Cleanup Days

· MML Region III Seminar

· Chamber of Commerce awards

· Peck St. Park Dedication on May 24 at 2:30 pm

· MI Week Barbeque on May 25 from 5-7 pm – fire station and museum will be open

· Letter from Comcast

· Thank you to those that worked on the May 3 Election

· Fairlanes Family Entertainment Center improvements

· Library Board visit to the Kentwood Library

· Public Works National Week

· Mayor’s Exchange with Zeeland on May 31