City Council Minutes

PROCEEDINGS OF THE

GRANDVILLE CITY COUNCIL

SPECIAL MEETING – BUDGET WORK SESSION

APRIL 19, 2010

The special meeting of April 19, 2010 was called to order by Mayor James Buck at 6:09 p.m. in the City Council Chambers for the purposes of holding a budget work session.

Present were Council Members Randal Gelderloos, Steve Kauffman, Steve Maas, Joshua Meringa, Carole Pettijohn, Dick Richards and Mayor Buck.  Absent:  None.

Staff present:  Ken Krombeen, City Manager; Matthew Butts, Assistant City Manager;

Tammy Hopman, Finance Director; Mary Meines, City Clerk; Dennis Santo, Police Chief; Dan Steere, Deputy Police Chief; Harvey Veldhouse, Fire Chief; Mike May, Fire Lieutenant; Julie Fend, 59^th District Court Administrator; Dennis Richards, PD Sergeant.

Mayor Buck turned the meeting over to Ken Krombeen who indicated the meeting has one item on the agenda and that is to develop a budget for FY 2010-2011.  Tammy Hopman presented long range financial projections using the General Fund cuts suggested by Council and a 0.7 millage increase.  The projected deficit is $126,310. If the fund balance is used to cover this amount, the percent of fund balance remaining will be 16.87%.  Ms. Hopman pointed out that maintaining approximately 15% fund balance will help with the City’s ability to bond.

Finance Director Hopman compiled the general fund cuts suggested by Council totaling $107,589.  Included in this figure are the following items:

1.      Bike path to downtown - $25,000 – cut will remain

2.      Health care – 10% contribution by non-union employees - $21,175 – cut will remain

3.      Calvin tennis court resurfacing - $18,000 – add back into budget

4.      Part-time Assessing position – remain vacant - $16,434 – cut will remain

5.      Park & Rec Plan update – delayed - $10,000 – cut will remain

6.      Fire Department training reduced - $9,300 – cut will remain

7.      Department Head vehicles - $6,000 – add back into budget

8.      City Manager car allowance - $1,680 – add back into budget

Additional items presented for discussion included:

1.      Ambucs and Rotary membership - remain in budget

2.      Summer fertilizer application - $2,000 – cut

3.      Police overtime charge for non-City sponsored special events

-       School sporting events – remain in budget

-       Other events - remain in budget but check with other communities as to how they handle events such as Metro Cruise, Race for the Cure, Riverbank Run, Triathlon

4.      Senior Neighbors Rec Program  – remain in budget

5.      Pest Control - $3,000 – cut

6.      City Council 5% salary reduction – remain in budget – City Council agreed with a reduction, however, it will need to be done at the time the LOCC meets in 2011.

7.      Fireworks - remain in budget – if an additional sponsor is acquired the funds will go back into the General Fund

8.      Leaf pickup (curbside)– remain in budget

9.      Newsletter - $5,000 – cut – reduce the number of issues to two per year

10.  Cemetery paving - remain in budget – pave as much as $10,000 will do

11.  Library Children’s Corner furniture - $11,145 – cut

12.  Digital Documentation– remain in budget

13.  Assessing and Tax Software update– remain in budget

14.  Flex contribution for non-union employees – remain in budget

15.  Summer Rec Program - $5,000 – cut

16.  Probation Officer – remain in budget this year

17.  5% pay reduction for non-union employees – wage freeze but no pay reduction

18.  EMS – remain in budget

19.  Postage machine - $3,000 – cut

20.  Calendar - $5,000 – cut – would like to see it reinstated if the funds are available in the future

21.  Sprinkling reduction - $3,000 – cut – equates to one quarter of sprinkling that has been done in past

22.  Optical for non-union employees – remain in budget

Treasurer/Finance Director and City Manager answered questions re: the General Fund line items, revenues, and the Capital Plan.

Councilmember Maas, supported by Councilmember Richards, motioned to adjourn. The motion was carried.  The budget work session was adjourned at 9:52 p.m.

Respectfully Submitted,

Mary L. Meines

Grandville City Clerk

Approved by City Council:    April 26, 2010

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