City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, APRIL 12, 2010

The Grandville City Council Regular Meeting of April 12, 2010 was called to order by Mayor James Buck at 7:00 pm.

Present were Council Members Randal Gelderloos, Steve Kauffman (arrived at 7:22 pm), Steve Maas, Joshua Meringa, Carole Pettijohn, and Mayor James Buck. Absent: Council Member Dick Richards

Also attending: Matthew Butts, Assistant City Manager; Ron Carr, DPW Director; Tammy Hopman, Treasurer/Finance Director; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo, Police Chief; and Todd Wibright, CWP Superintendent.

Rev. Philip Boender, Fellowship Chr. Ref. Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Gelderloos, to approve the April 12, 2010 agenda as presented. The motion was APPROVED.

Motion made by Council Member Pettijohn, supported by Council Member Meringa, to waive the reading of the minutes of the Regular Meeting of March 22, 2010 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Pettijohn, that bills for Fiscal Year 2009-2010 totaling $163,460.38 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENT

Grandville Public School Board candidate Dean Vredevoogd introduced himself to the City Council.

Russ Ripma, 3965 Johnson Lane, extended an invitation to the spaghetti dinner at Senior Neighbors on April 15 from 5-7 pm.

ORDINANCES AND RESOLUTIONS

Motion made by Council Member Pettijohn, supported by Council Member Gelderloos, to approve Resolution No. 2923, approving the transfer of the liquor license for Team R N’ B Wisconsin, LLC, 4505 Canal Ave. SW. The motion was unanimously APPROVED by roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

Reports: Fire/EMS (March), Treasurer’s (March)
Minutes: Library Board (March 25)
Resolution No. 2924: Authorize Change in Standard Streetlighting Contract
Resolution No. 2925: Set Public Hearing on FY 2010-2011 Budget

(May 10, 2010 @7:00 pm)

Appointment: Library Board – Mary Van Oeveren

Term Expiring 12/31/13

Miscellaneous Purchase Orders and Requests:

a. DPW: Brush Grinding

Brink Wood Products - $2,950.00

Motion made by Council Member Maas, supported by Council Member Gelderloos, to approve the Consent Agenda as presented in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

CITY MANAGER’S REPORT

Motion made by Council Member Meringa, supported by Council Member Gelderloos, authorizing the City to enter into an agreement with Quality Air for improvements to the City Hall HVAC system. The motion was unanimously APPROVED by roll call vote.

Bids were opened on April 7 for the 2010 concrete work with five contractors submitting bids. Low bidder was In’t Hout Concrete Construction. The bid is for the 2010 season with up to two additional years by mutual agreement between the contractor and the City. Motion made by Council Member Meringa, supported by Council Member Pettijohn, to award the 2010 concrete work to low bidder, In’t Hout Concrete Construction. The motion was unanimously APPROVED by roll call vote.

Motion made by Council Member Maas, supported by Council Member Meringa, to extend for one year the contract with Synagro Central, LLC, the current provider of professional biosolids management services for the Cleanwater Treatment Plant in the best interest of the City - the extended contract will cover from May 1, 2010 through April 30, 2011. The motion was unanimously APPROVED by roll call vote.

Treasurer/Finance Director Hopman sent out RFP’s for audit services. Five firms responded. Evaluation of the proposals included basic qualifications, prior auditing experience, references, and the proposed fee. Ms. Hopman is recommending Rehmann for the auditing services. Motion made by Council Member Maas, supported by Council Member Kauffman, authorizing Rehmann for the City’s 2010 – 2014 auditing service, in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

Motion made by Council Member Meringa, supported by Council Member Pettijohn, to excuse the absence of Council Member Richards. The motion was APPROVED.

COUNCIL COMMENTS

· CWP tour by Councilman Kauffman

· Senior Neighbors spaghetti dinner on April 15

· Michigan Week

· CWP project presentation at Hudsonville on April 7

· GVMC Luncheon honoring Rep. Vern Ehlers

· Mrs. Michigan pageant

· April 15 Walkable Audit of Grandville’s downtown with Dan Burden

· Thanks to City employees for the good job they do

RECESS TO EXECUTIVE SESSION

Motion made by Council Member Pettijohn, supported by Council Member Kauffman, to recess at 7:40 pm to Executive Session for purposes of pending litigation, collective bargaining, and the City Manager’s performance evaluation. The motion was unanimously APPROVED by roll call vote.

RETURN TO REGULAR SESSION

Return to regular session at 10:17 pm.

Motion made by Council Member Maas, supported by Council Member Pettijohn, to approve the City Manager’s contract as discussed in the Executive Session. The motion was unanimously APPROVED by roll call vote.

ADJOURNMENT

Motion made by Council Member Meringa, supported by Council Member Pettijohn, to adjourn at 10:19 pm. The motion was APPROVED.

Mary L. Meines

City Clerk

Approved by City Council: April 26, 2010

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