City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, MARCH 8, 2010

The Grandville City Council Regular Meeting of March 8, 2010 was called to order by Mayor James Buck at 7:01 pm.

Present were Council Members Randal Gelderloos, Steve Kauffman, Joshua Meringa, Dick Richards and Mayor James Buck. Absent: Council Members Steve Maas, Carole Pettijohn

Also attending: Matthew Butts, Assistant City Manager; Tammy Hopman, Treasurer/Finance Director; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Marci Poley, Acting Clerk; Dennis Santo, Police Chief; and Dan Steere, Deputy Police Chief.

Rev. Tony Meyer, Ivanrest Christian Reformed Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Meringa, supported by Council Member Gelderloos, to approve the March 8, 2010 agenda as presented. The motion was APPROVED.

Motion made by Council Member Meringa, supported by Council Member Gelderloos, to waive the reading of the minutes of the Regular Meeting of February 22, 2010 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Meringa, supported by Council Member Richards, that bills for Fiscal Year 2009-2010 totaling $189,743.37 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENT

Sandy LeBlanc from the Grandville Jenison Chamber of Commerce updated the Council regarding the Special Olympics State Basketball Tournament that will be held in Grandville on March 26-27, 2010.

ORDINANCES AND RESOLUTIONS

City Manager Krombeen presented an emergency ordinance to impose a six month moratorium for the sale or dispensation of medical marihuana. Motion made by Council Member Richards, supported by Council Member Meringa, to approve emergency Ordinance No. 282, imposing a six month moratorium on the issuance of permits, licenses or approvals for the sale or dispensation of medical marihuana. The motion was unanimously APPROVED by roll call vote.

Assistant City Manager Butts explained that Consumers Energy has been doing streetlight surveys to find discrepancies between current streetlight billing parameters and the actual type and number of streetlights in the field. The survey found that the City is over charged $470 per month for streetlights. Two years is the maximum credit CE is permitted to award. CE will credit the City’s account $11,280 over a two year period. The survey also identified 17 CE owned lights that are a combination of traffic signal pole and streetlights. CE is unable to maintain the electric components of those lights. CE proposes that the City purchase the combination lights for $1.00. The city would be responsible for maintaining the fixture and CE would still be responsible for maintenance of the photo cell, globe, and bulb. Motion made by Council Member Richards, supported by Council Member Meringa, to approve Resolution No. 2920, amending the standard streetlighting contract. The motion was unanimously APPROVED by roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

1. Reports: Fire/EMS (February), Treasurer’s (February)

2. Minutes: Planning Commission (February 3)

Library Board (February 25)

Proclamation: 2010 Small Business of the Year – Grand Office Supply
Proclamation: 2010 Medium to Large Business of the Year – DeVries Landscape
Proclamation: 2010 Non-profit Achievement Award –

United Church Outreach Ministry

Proclamation: 2010 Business Person of the Year – Dr. Derek Draft D.D.S.
Miscellaneous Purchase Orders and Requests:
1. CWP: Software Upgrade – West Michigan Instrumentation - $15,233

Motion made by Council Member Gelderloos supported by Council Member Meringa, to approve the Consent Agenda in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

CITY MANAGER’S REPORT

Assistant City Manager Butts presented to Council a contract with Progressive AE for preparation of design, development plans, construction documents, as well as the bidding and construction process for the Peck Street Park project. He indicated the City will received $102,390 from Community Development Block Grant funds to develop the park. Motion made by Council Member Kauffman, supported by Council Member Gelderloos, to authorize the City to enter into an agreement with Progressive AE for the professional services for the proposed Peck Street Park project in an amount that shall not exceed $15,515 in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

City Manager Krombeen explained that The City of Wyoming has been dispatching for Grandville since July 1, 2006. In 2009 they informed Grandville that they would be consolidating dispatch services with the City of Grand Rapids tentative effective date of January 1, 2011. The Kent County Sheriff’s Department was contacted re: dispatching services. The County has dispatched for Grandville in the past and provided excellent service. The annual and start up costs were determined to be less than the costs to use the Grand Rapids/Wyoming partnership group. Chief Santo and Captain Michelle Young from the Kent County Sheriff’s Department were in attendance to respond to questions re: the arrangement. Motion made by Council Member Richards, supported by Council Member Meringa, authorizing Grandville to enter into a contract with the Kent County Sheriff’s Department for public safety dispatch services to commence on January 1, 2011 and authorizing the Mayor to sign the contract. The motion was unanimously APPROVED by roll call vote.

Motion made by Council Member Meringa, supported by Council Member Kauffman, to excuse the absence of Council Members Maas and Pettijohn. The motion was APPROVED.

COUNCIL COMMENTS

· Condolences were expressed to the Leonard Maas family

· Congratulations to Grandville-Jenison Chamber of Commerce Annual Award Winners

· Reporting streetlight problems

· Special Olympics State Basketball Tournament on March 26-27, 2010

· Mrs. Michigan pageant on April 10 in Grandville

ADJOURNMENT

Motion made by Council Member , supported by Council Member Richards, to adjourn at 7:58 p.m. to Executive Session for purposes of pending litigation and collective bargaining. The motion was unanimously APPROVED by roll call vote.

Marci L. Poley

Acting Clerk

Approved by City Council: March 22, 2010

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