City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, JANUARY 25, 2010

The Grandville City Council Regular Meeting of January 25, 2010 was called to order by Mayor James Buck at 7:00 pm.

Present were Council Members Randal Gelderloos, Steve Kauffman, Steve Maas, Joshua Meringa, Carole Pettijohn, Dick Richards and Mayor James Buck. Absent: None

Also attending: Matthew Butts, Assistant City Manager; Ron Carr, DPW Director; Tammy Hopman, Treasurer/Finance Director; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Dennis Santo, Police Chief; Dan Steere, Deputy Police Chief; Harvey Veldhouse, Fire Chief; and Todd Wibright, CWP Superintendent.

Pastor Doug Wood, Grace Bible Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Meringa, to approve the January 25, 2010 agenda as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Richards, to waive the reading of the minutes of the Regular Meeting of January 11, 2010 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Gelderloos, that bills for Fiscal Year 2009-2010 totaling $447,603.26 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENT

Dave Agema, 74^th District Representative, addressed City Council re: the condition of the State so that the City will know what to expect.

Tim Bileth, Grand Raggidy Roller Girls, asked where the organization is in receiving authorization to allow patrons to bring in their own beverages to their events at Rivertown Sports on Sanford. City Manager Krombeen indicated the City was not aware of their policy for allowing patrons to bring in alcohol and they have not received authorization from the City. A meeting has been scheduled with the organization’s attorney.

ORDINANCES AND RESOLUTIONS

Motion made by Council Member Maas, supported by Council Member Meringa, to remove from the table Ordinance No. 280, Sewer Use Ordinance. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Meringa, to adopt Ordinance No. 280, Sewer Use Ordinance. The motion was unanimously APPROVED by roll call vote.

Motion made by Council Member Richards, supported by Council Member Maas, to approve Resolution No. 2914, Establishing Sewer Surcharge Rates. The motion was unanimously APPROVED by roll call vote.

City Manager Krombeen indicated a Notice of Intent to Issue Bonds resolution for the CWP renovation project was approved on January 14, 2008 which triggered a 45 day window for anyone to initiate a referendum on the bond issue. Because cost estimates on the renovation portion of the CWP project have been determined to exceed the amount that was originally noticed, a new Notice of Intent to Issue Bonds is required. The City Attorney has prepared a resolution indicating a bond amount exceeding current cost estimates even though the actual amount of bond issuance is expected to be lower. Approval of the new resolution will require publication of the Notice and cause the 45 day window to initiate a referendum to begin. Motion made by Council Member Kauffman, supported by Council Member Richards, to approve Resolution No. 2915, Authorizing Publication of Notice of Intent to Issue Bonds. The motion was unanimously APPROVED by roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

Reports: Fire/EMS (Annual), Code Enforcement (Annual), DPW (4^th Quarter),

CWP (December), Investments (December)

Minutes: Planning Commission (January 6)

Downtown Development Authority (January 14)

Authorization: Waiver and Consent – 2004 Personal Property Taxes
Set Public Hearing: IFT Certificate - BMC – Bil-Mac (Feb. 22, 2010 @ 7:15 pm)
Miscellaneous Purchase Orders and Requests:

a. Treasurer: Financial Software Upgrade

BS & A - $16,150

Motion made by Council Member Maas, supported by Council Member Gelderloos, to approve the Consent Agenda as presented in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

WORK SESSION

At the conclusion of the regular portion of the meeting, City Council moved into a work session on the 2010-2011 budget. City Manager Krombeen and Finance Director Hopman gave a budget overview including revenue and expenditure projections, fund balance and the projected deficit. Budget options were also discussed and a presentation was made on the breakdown for departments included in the general fund. Next budget work session will be held on February 8, 2010.

COUNCIL COMMENTS

· EOA Board meeting

· MML Capital Conference – April 13-14

· Region 3 meeting – May 26

· Budget public hearing

· Streetscape project

· Comments from the public

· Schedule for the 4^th of July Celebration

ADJOURNMENT

Motion made by Council Member Meringa, supported by Council member Richards, to adjourn at 9:27 p.m. The motion was APPROVED.

Mary L. Meines

City Clerk