City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, APRIL 13, 2009

The Grandville City Council Regular Meeting of April 13, 2009 was called to order by Mayor James Buck at 7:00 pm.

The City Clerk called the roll. Present were Council Members Ken Gates, Randal Gelderloos, Steve Maas, Joshua Meringa, Carole Pettijohn, Dick Richards, and Mayor James Buck. Absent: None.

Also attending: Tammy Aue, Treasurer/Finance Director; Matthew Butts, Assistant City Manager; Ron Carr, DPW Director; Randy Kraker, City Attorney; Kenneth Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo, Police Chief; and Harvey Veldhouse, Fire Chief.

Rev. David Crompton, Grandville Baptist Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Gelderloos, to approve the April 13, 2009 agenda as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Meringa, to waive the reading of the minutes of the Regular Meeting of March 23, 2009 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Meringa, supported by Council Member Gelderloos, to waive the reading of the minutes of the Work Session of March 16, 2009 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Gates, supported by Council Member Maas, that Fiscal Year 2008-2009 bills totaling $337,008.26 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENT

None

COUNCIL COMMUNICATIONS OR PETITIONS

City Manager Krombeen explained a request received from the Michigan Municipal League regarding an organized formal municipal intervention with the Michigan Public Service Commission on a proposed electrical rate increase proposed by Consumers Energy. MML is asking member communities that purchase electricity from Consumers Energy to contribute to the rate intervention in the hope of mitigating the proposed increase. A formula to apportion legal costs among participating local governments has been determined. Grandville participated in a similar filing on another proposed increase about 2 years ago. Motion made by Council Member Gates, supported by Council Member Maas, to authorize up to $2,200 for the rate intervention with the costs to be split between the water, sewer, and general funds based on electrical usage. The motion was unanimously APPROVED by roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

Reports: DPW (Quarterly), Fire/EMS (March), Treasurer’s (March)
Minutes: Brownfield Redevelopment Authority Board (March 19, 27)

Library Board (March 25)

Park and Recreation Board (March 26)

Resolution No. 2883: Set FY 2009-2010 Budget Public Hearing

(May 11, 2009 @ 7:00 pm)

Resolution No. 2884: Set Public Hearing – CWD Brownfield Project

(May 11, 2009 @ 7:30 pm)

Resolution No. 2885: Election Receiving Board
Resolution No. 2886: Amend Standard Street Lighting Contract – Add 3 lights

(J. Brewer Drive)

Proclamation: First Reformed Church Sesquicentennial Celebration
Miscellaneous Purchase Orders and Requests:

a. Administration: File Server

Motion made by Council Member Pettijohn, supported by Council Member Maas, to approve the Consent Agenda in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

CITY MANAGER’S

DPW Director Carr indicated bids for the 2009 concrete work were opened on April 7 with five contractors submitting bids. The low bidder was JDE Concrete, Inc. The bid was for the 2009 season with up to two additional years by mutual agreement between the contractor and the City. Motion made by Council Member Meringa, supported by Council Member Gates, to award the 2009 concrete work to low bidder, JDE Concrete, Inc. The motion was unanimously APPROVED by roll call vote.

A contract with Quality Air was entered into in February 2009 for repair and maintenance of the HVAC system in the Police and Court building. DPW Director Carr indicated the proposed repairs are outside the covered repairs of the contract. Motion made by Council Member Maas, supported by Council Member Gelderloos, to accept the quote from Quality Air dated April 8, 2009 in the amount of $12,035.00 for repair of the HVAC system in the Police-Court building in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

The 59^th District Court is requesting approval of the purchase of video conferencing equipment. It is used for video arraignments at the Kent County Jail. The equipment was scheduled to be purchased in the 2009/2010 Fiscal Year but the current equipment is no longer reliable. They were able to obtain Kent County pricing and will be paid from the Judicial Drunk Driving Case Flow Account. Motion made by Council Member Gates, supported by Council Member Maas, to authorize the purchase of video conferencing equipment from SKC in the amount of $10,471.90 in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

WORK SESSION

At the conclusion of the regular portion of the meeting City Council moved into a budget work session. Finance Director Aue reviewed the revised budget summary of the general fund. The proposed deficit is $633,459. After using $285,700 in excess fund balance and reallocating $200,000 from the local streets fund there remains $147,759 that will need to be covered by expenditure reductions. At previous work sessions Council made suggestions for $187,000 in expenditure cuts. Staff is looking for confirmation on these cuts. Rate studies have been done on the water and sewer rates and no rate change is required. Motion by Council Member Gelderloos, supported by Council Member Gates, to add back into the proposed 2009/2010 budget $9,000 for library furniture. The motion was unanimously APPROVED by roll call vote.

COUNCIL COMMENTS

· Thanks to Tammy Aue for the work on the budget

· Grandville Public Schools spring tours have begun

· WMSA – State of the Region – May 13

· Special Olympics were a success

· ‘A Community for a Cure’ soccer game – April 24

· 4^th of July fireworks fundraiser – Texas Roadhouse – April 24

· Michigan Week BBQ – May 20

ADJOURNMENT

Motion made by Council Member Maas, supported by Council Member Gates, to adjourn at 8:10 pm. The motion was APPROVED.

Mary L. Meines

City Clerk