Planning Commission Minutes

The meeting was called to order by Chairman Poll, in the Council Chambers at 7:09 p.m.

PRESENT: Jodie Sherman, Dave Zondervan, Bob Poll and Virgil Leatherman

ABSENT: Steve Maas, Craig Nicely and Randy Hartgerink

ALSO PRESENT:     Ken Krombeen, City Manager
                                                Dan Johnson, Assistant City Manager
                                    Debby Descheneau, Personnel Assistant

Motion by Sherman, seconded by Zondervan to approve the agenda as presented. The motion passed unanimously.

Motion by Zondervan, seconded by Sherman, to approve the minutes of the June 2, 2004 meeting as presented. The motion passed unanimously.

PUBLIC HEARING

1. Chairman Poll opened the public hearing at 7:10 p.m. to receive public comment on the Prairie Creek PUD – Final Plan Review – located at 3040 Prairie Street. Dan briefed the Final Plan Review.

Chairman Poll asked if there were any questions or comments from Planning Commissioners for Dan.

There were none.

Chairman Poll asked if there was anyone in the audience who would like to speak to the issues of the Prairie Creek PUD – Final Plan Review – located at 3040 Prairie Street.

Mike Bruggink of RJM Design came before the Planning Commissioners on behalf of the applicant. Mike noted that the applicant is considering 25 feet light poles and is willing to have the west lighting placed on a timer. The sign panels will meet the 80 square feet requirement set in the sign ordinance. The applicant is requesting one ground sign on Prairie Street and one ground sign per building within the development. The sidewalk width around the building will increase from the current requested five feet to seven feet. Also curbing will be placed around the landscape area for protection. In regards to the asphalt walkway along Prairie Street, the applicant is requesting that be replaced at a later time, to be deemed necessary by the city, since it is only one year old. The applicant is asking for deferred parking and noted that the design of the parking area is slightly sloped so the water will drain into the rain gardens around the property. Trees on the west side of the property have been increased in size from 6 feet to 10 feet per tree at the time of installation. Individual landscape plans, including shrubs, will be shown on future phases of approval for site plan review.

Motion by Leatherman, supported by Sherman to close the public hearing at 7:30 p.m. The motion passed unanimously.

Chairman Poll directed Dan to carry-on with the Site Plan Review for Prairie Creek Dental, located at 3040 Prairie Street.

Dan reviewed the Site Plan/Specific PUD Requirements under section 10(A)-7. Areas of concern included the reduced side yard setback along the east property line from the required 30 feet to 25 feet. The Grandville Fire Department is requesting an additional fire hydrant be placed near the north end of the parking lot. Dan noted the June 30, 2004 memo from Bob Bruggink recommending the rain garden being shown in Phase II be built with Phase 1, with the city reserving the right to require modifications, if necessary, when future plans are constructed. Also mentioned were the elevations for the first building, lighting, signage and the area south of the PUD.

Chairman Poll asked if there were any more comments to be made by the applicant.

Bill Bowie, attorney, came before the Planning Commission to request parking of 6 spaces per 1,000 square feet for office use, and 5 spaces per 1,000 square feet for medical use. They are requesting deferment for the remaining spaces. Bill also discussed the area to the south of the PUD and noted that the area will eventually be split-up into separate ownership with the possibility of a site condominium with shared access through the development. Bill also commented on areas of the signage, rain garden and light poles in concurrence with the applicant’s above mentioned comments.

Virgil Leatherman asked for clarification on the rain garden and its ability to eliminate gullies. Mike Bruggink noted that a sheet drain design would be used to eliminate concentration of water.

Chairman Poll asked Commissioners if they had any comments to share on the 25 foot light poles, setbacks on the east, signage and parking request. These are all areas that the Planning Commission has been particular and consistent with.

The overall consensus was that the plan looked appropriate in manner and to remain consistent with the future developments of this PUD.

Motion by Zondervan, supported by Sherman to recommend onto the City Council the approval of the PUD located at 3040 Prairie Street with the following conditions: 1) 176 parking spaces required with 19 deferred, 2) The asphalt walkway along Prairie Street shall be replaced with a concrete sidewalk when deemed necessary by the city 3) Additional fire hydrant placed at the north end of the parking lot, 4) Planning Commission grants the eastern setback waiver, 5) 25 foot light poles with timers on the west side lights, 6) Planning Commission grants ground signage waiver for one sign on Prairie and individual signs located by the respected buildings, 7) Site Plan Reviews for future phases shall come before the Planning Commission with shrubbery shown on landscaping plans, 8) Incorporate City Engineers memo dated June 30, 2004 pertaining to the rain gardens, with Bob Bruggink’s final approval, 9) Final utility connections are subject to Department of Public Works and City Engineer approval. The motion passed unanimously.

NEW BUSINESS

1. Site Plan Revision – Stampers Federal Credit Union – 3121 Macatawa Drive - Amendment

Dan Johnson reviewed the site plan comments for Stampers Federal Credit Union’s request for an additional curb cut. The additional curb cut would be an exit only on the west side of the site for better traffic flow of the drive-through lanes, which are all located on the west side of the building.

Chairman Poll asked if there were any questions or comments to be made by the applicant. There were none.

Chairman Poll asked if there were any questions or comments from Planning Commissioners.

Chairman Poll asked if the opening would be the same size. Dan confirmed that the radius would increase but the opening would remain the same size.

Motion by Zondervan, supported by Leatherman to approve the site plan revision for an exit only curb cut at 3121 Macatawa Drive with the following condition: 1) Final design subject to Traffic Engineer approval. The motion passed unanimously.

2. Curb Cut Review – Ottawa Avenue – North side of 28^th Street

Dan Johnson reviewed the applicants request for a new driveway on the north side of 28^th Street just across from Ottawa Avenue. The existing driveway, located west of this request, should be closed or at most made into an enter only driveway for the hotel.

Chairman Poll asked if there was anyone from the applicant that would like to speak in regards to this curb cut review.

Paul Veldhuizen of Exxel Engineering came before the Planning Commission to answer any questions.

Chairman Poll asked if there were any questions or comments by Planning Commissioners.

Motion by Zondervan, supported by Sherman to approve the curb cut with the following conditions: 1) Final curb cuts subject to approval of the Michigan Department of Transportation, 2) Final review subject to Traffic Engineer. The motion passed unanimously.

3. Site Plan Review – Public Works Storage Building

Dan Johnson reviewed the site plan comments for the proposed construction of a 2,400 square foot salt storage building for Grandville’s Department of Public Works. The new building would sit just east of the existing storage building, which would remain intact. Dan suggested the Planning Commission discuss landscaping around building.

Chairman Poll asked if anyone from the applicant would like to speak.

Mike Chesher, Director and Ron Carr Assistant Director of the Department of Public Works came before the Planning Commission to provide more detail of the structure and plans. The building will be constructed with 16 foot high concrete panels with a pitched shingled roof. The applicant is requesting the landscaping on the east side of the building consist of a 4 foot berm. Any other type of landscaping would difficult to maintain because the area is used for snow storage in the winter.

Motion by Zondervan, supported by Leatherman to approve the site plan for the Public Works storage building with the following condition 1) Landscaping to be approved by city staff. The motion passed unanimously.

PUBLIC COMMENT

1. Chairman Poll asked if there were any public comments to be made. There were none.

OTHER BUSINESS

Chairman Poll asked if there was any other business to discuss. Dan Johnson informed the Planning Commissioners that Chairman Poll has completed his 2 – 1 year terms as chair effective July 7, 2004.

The Planning Commission agreed that the election of a new chair should be postponed until the August meeting when all Commissioners were present. It was also agreed that the future chairs will hold their position for 2 consecutive 1 year terms.

Motion by Zondervan, supported by Sherman to adjourn. The motion passed unanimously. The meeting adjourned at 8:28 p.m.

Debby Descheneau
Recording Secretary

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