City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, JUNE 9, 2008

The Grandville City Council Regular Meeting of June 9, 2008 was called to order by Mayor James Buck at 7:00 pm.

The Acting Clerk called the roll. Present were Council Members Ken Gates, Randal Gelderloos, Steve Maas, Joshua Meringa, Stan Ponstein and Mayor Buck. Absent: Council Member Pettijohn.

Also attending: Tammy Aue, Finance Director; Matthew Butts, Assistant to the City Manager; Ron Carr, DPW Director; Randy Kraker, City Attorney; Marci Poley, Acting Clerk; Dennis Santo, Police Chief; and Todd Wibright, CWP Superintendent.

Rev. Greg Brower, Zion Reformed Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Gates, to approve the June 9, 2008 agenda as provided. The motion was APPROVED.

Motion made by Council Member Meringa, supported by Council Member Maas, to waive the reading of the minutes of the Regular Meeting of May 19, 2008 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Ponstein, that Fiscal Year 2007-2008 bills totaling $368,560.16 as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENTS

No public comment.

CONSENT AGENDA

Items presented under the Consent Agenda included:

Reports: Fire/EMS (May), Treasurer’s (May)
Minutes: Planning Commission (April 2)

Downtown Development Authority (May 8)

3. Resolution No. 2851: Set Public Hearing on Wallace Avenue Vacation

4. Permit: 4^th of July Fireworks

3. Miscellaneous Purchase Orders and Requests:

a. CWP: Multi-Analyzer – Thomas Scientific - $2,499.00

b. Parking Lots: Slurry Seal – Pavement Restoration of Michigan - $26,336.00

c. Streets: Maintenance Overlays – Terry Asphalt Materials - $50,456.00

d. Streets: 2009 Overlays – Michigan Paving & Materials - $158,261.41

Motion made by Council Member Maas, supported by Council Member Ponstein, to remove item 5.d Streets: 2009 Overlays from the Consent Agenda for further discussion and to approve the amended Consent Agenda in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

There was discussion regarding the 2009 Street Overlays.

Motion made by Council Member Gelderloos, supported by Council Member Ponstein, to approve the purchase order for the 2009 Street Overlays with the deletion of Franklin Avenue and apply those funds towards the repaving of Maple Street with remiaing funds, if any being applied toward the maintenance of Franklin Avenue in the best interest of the City. The motion was APPROVED by a 5-1 roll call vote (Yes: Gates, Gelderloos, Meringa, Ponstein and Buck. No: Maas.)

CITY MANAGER’S REPORT

Bids for water meter reading services were opened on June 3. DPW Director Carr indicated the low bid from City Services would result in a 12 ½ % savings. Motion made by Council Member Maas, supported by Council Member Meringa, to award a three year water meter reading services contract to low bidder, City Services, in the amount of $0.70 per read. The motion was unanimously APPROVED by roll call vote.

City Manager Krombeen gave a brief review of the proposed Clean Water Plant renovation/expansion project. Bob Bruggink of Moore & Bruggink was in attendance to answer any questions Council may have. Motion made by Council Member Meringa, supported by Council Member Ponstein, authorizing the City Engineer, Moore & Bruggink to begin engineering work on the Clean Water Plant renovation/expansion project. The motion was unanimously APPROVED by roll call vote.

City Manager Krombeen explained that Level IV certification is now required in Grandville based on established State of Michigan limits for commercial/industrial assessed valuation. The proposed contract for Level IV Assessing Services with Laureen Birdsall was reviewed. Laureen Birdsall was in attendance to answer any questions Council may have. The contract is for July 1, 2008 through June 30, 2011. Motion made by Council Member Maas, supported by Council Member Ponstein, to enter into a contract for Level IV Assessing Services with Laureen Birdsall commencing July 1, 2008 through June 30, 2011. The motion was unanimously APPROVED by roll call vote.

City Manager Krombeen reviewed the proposed contract for Level III Assessing Services with James Uyl and indicated the contract is for July 1, 2008 through June 30, 2011. James Uyl was in attendance to answer any questions Council may have. Motion made by Council Member Maas, supported by Council Member Meringa, to enter into a contract for Level III Assessing Services with James Uyl commencing July 1, 2008 through June 30, 2011. The motion was unanimously APPROVED by roll call vote.

Motion made by Council Member Gates, supported by Council Member Ponstein, to excuse the absence of Council Member Pettijohn. The motion was APPROVED.

COUNCIL COMMENTS

· GVMC Quarterly Luncheon (July14, 2008 at 12:00 pm)

· Update on the Kent County Dispatch Authority

· Thanks to Lt. Mike May of the Fire Department for work put into the portable radio project.

· Congratulations to Ruthann Fenske on obtaining her CPFA Certification

· Michigan Week BBQ

· Memorial Day Ceremony

RECESS TO EXECUTIVE SESSION

Motion made by Council Member Meringa, supported by Council Member Gates, to recess at 8:08 pm to executive session for discussion of pending litigation and collective bargaining. The motion was unanimously APPROVED by roll call vote.

RETURN TO REGULAR SESSION

Return to regular session at 9:21 pm.

Motion made by Council Member Gelderloos, supported by Council Member Gates to ratify the 2008-2011 collective bargaining agreement with the POLC Rank and File Division. The motion was unanimously APPROVED by roll call vote.

ADJOURNMENT

Motion made by Council Member Maas, supported by Council Member Gelderloos, to adjourn at 9:22 pm. The motion was unanimously APPROVED by roll call vote.

Marci L. Poley

Acting Clerk

Approved by City Council: June 23, 2008

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