City Council Minutes

CITY OF GRANDVILLE

REGULAR CITY COUNCIL MEETING

MONDAY, NOVEMBER 26, 2007

The Grandville City Council Regular Meeting of November 26, 2007 was called to order by Mayor James Buck at 7:00 pm.

The City Clerk called the roll. Present were Council Members Ken Gates, Randal Gelderloos, Steve Maas, Joshua Meringa, Carole Pettijohn, Stan Ponstein, and Mayor James Buck. Absent: None

Also attending: Tammy Aue, Assistant Finance Director; Thomas Guinther, Treasurer/Finance Director; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; and Vern Snyder, Police Chief.

Pastor Brett Shilton from Grandville Baptist Church gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Meringa, to approve the November 26, 2007 agenda as provided. The motion was APPROVED.

Motion made by Council Member Gates, supported by Council Member Maas, to waive the reading of the minutes of the Regular Meeting of November 12, 2007 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Pettijohn, supported by Council Member Maas, that Fiscal Year 2007-2008 bills totaling $168,092.39, as presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENT

Treasurer/Finance Director Guinther introduced Jean Young, Karen Mushong, and Kelly Christian from Plante and Moran. They presented the specifics of the Fiscal Year 2006-2007 Audit. Ms. Young indicated management is responsible for the financial statements and it is their responsibility to issue an opinion. The City has received a clean (unqualified) opinion which is the highest level of assurance that can be received with an audit. An informational letter regarding legislative issues was provided. The new auditing standards coming out next year have been discussed with management. The way the audit is performed and the reporting may vary as a result. A new GASB 45 (reporting of post-retirements in the public sector) will be coming out in a couple of years. Currently, governments do not need to reflect the liability for the unfunded health insurance obligation; but the City may have to start disclosing this information and consider funding it. Karen Mushong reviewed the general fund revenues and expenditures. She indicated revenues are up and expenditures are lower than budgeted. The unreserved balance is 34% of the 2007 general fund expenditures. Mr. Guinther expressed appreciation to the representatives from Plante and Moran and to the Treasurer’s Office staff in preparing for the audit. He indicated future concerns for the City are revenue sharing, health care costs, and the under-funded MERS pension plan. City Council asked questions regarding the security of the City’s investments and how investment decisions are made.

ELECTION OF MAYOR PRO TEM/CITY COUNCIL ASSIGNMENTS

Motion made by Council Member Maas, supported by Council Member Gates, to nominate Council Member Pettijohn as Mayor Pro Tem. The motion to elect Council Member Pettijohn as Mayor Pro Tem was APPROVED.

Motion made by Council Member Maas, supported by Council Member Gates, to accept the Mayor’s board assignments for City Council Members for the next two years. The motion was APPROVED.

ORDINANCES & RESOLUTIONS

Motion made by Council Member Gates, supported by Council Member Maas, to remove from the table Zoning Ordinance No. 204-BY. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Gates, to adopt Zoning Ordinance No. 204-BY, rezoning 3308 Vine St from R-3, one-family residential district, to C-3, commercial highway district. The motion was unanimously APPROVED by roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

Reports: Summer Recreation (2007), CWP (October), Investments (October)

2. Minutes: Park & Rec (October 25)

Library Board (November 15)

3. Appoint: Member to Ad Hoc Committee – Library/Senior Center Space Study

Joy Kelley, Chairman of Library Board

4. Reschedule Dec. 24 City Council Meeting (Monday, Dec. 17, 2007 @ 7:00 p.m.)

5. Miscellaneous Purchase Orders and Requests:

a. Clerk: Printer

Noordyk Business Equipment - $1,299.00

Motion made by Council Member Maas, supported by Council Member Gates, to approve the Consent Agenda as presented in the best interest of the City. The motion was unanimously APPROVED by a roll call vote.

COUNCIL COMMENTS

· Thanks to DPW for providing the leaf drop-off site

· Update on Chicago Dr. and Wilson demolition

· Tree Lighting Ceremony on December 3, 2007 at 7:00 pm

ADJOURNMENT

Motion made by Council Member Maas, supported by Council Member Gates, to adjourn at 7:45 pm. The motion was APPROVED.

Mary L. Meines

City Clerk

Approved by City Council: December 10, 2007

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