City Council Minutes

Regular Session

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on December 11, 2006 at 7:01 p.m.

The City Clerk called the roll. Present were Council Members Ken Gates, Randal Gelderloos, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski and Mayor James Buck. Absent: None.

Also attending: Tammy Butler, Assistant Finance Director; Matthew Butts, Assistant to the City Manager; Ron Carr, DPW Director; Tom Guinther, Treasurer/Finance Director; Randy Kraker, City Attorney; Dennis Santo, Deputy Police Chief; Vern Snyder, Police Chief; and Todd Wibright, CWP Superintendent.

Rev. Harvey Heneveld, Olivet Reformed Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member Maas, supported by Council Member Ponstein, to approve the December 11, 2006 agenda as presented. The motion was APPROVED.

Motion made by Council Member Sierawski, supported by Council Member Pettijohn, to waive the reading of the minutes of the Regular Meeting of November 27, 2006 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Gates, supported by Council Member Maas, that Fiscal Year 2006-2007 bills totaling $342,875.27 presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was unanimously APPROVED by roll call vote.

PUBLIC COMMENT

None

ORDINANCES AND RESOLUTIONS

Jane Patlyek from Family Safety gave a brief overview of the business. She indicated they manufacture and supply various gas detectors to homeowners’ and an extension to the IFT Certificate will allow them to be more competitive. Motion by Council Member Maas, supported by Council Member Gelderloos, to approve Resolution No. 2780, approving the extension of Family Safety Products Industrial Facilities Exemption Certificate No. 2000-518 relative to Industrial Development District No. 41 in the City of Grandville. The motion was unanimously APPROVED by roll call vote.

Motion by Council Member Gates, and seconded by Council Member Maas, to approve Resolution No. 2781, a resolution requesting reallocation of MERS divisional market assets on an equal-funded basis between the divisions. The motion was unanimously APPROVED by roll call vote.

CONSENT AGENDA

Items presented under the Consent Agenda included:

Reports: Police (3^rd Quarter), Treasurer’s (Nov.)
Minutes: Historical Commission (Nov. 20)
Miscellaneous Purchase Orders and Requests:

a. CWP: Computer

CDWG, Inc. - $1,600.99

Motion made by Council Member Maas, supported by Council Member Gates, to approve the Consent Agenda as presented in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

CITY MANAGER’S REPORT

Motion made by Council Member Ponstein, supported by Council Member Sierawski, to authorize the purchase of a snow pusher in the amount of $3,830.00 from Grandville Tractor and Equipment in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

Deputy Chief Santo explained the request to purchase eight digital in-car video systems. He indicated the systems are beneficial to police departments for training, collecting evidence, investigative efforts, and in protecting officers against claims of misconduct. Motion made by Council Member Gates, supported by Council Member Maas, to authorize the purchase of digital in-car video systems for the police department in the best interest of the City. The motion was unanimously APPROVED by roll call vote. The total amount of the purchase is $40,163.00 and will be paid from forfeiture funds - $39,152.00 to Kustom Signals and $1,011.00 to the City of Wyoming.

Motion made by Council Member Ponstein, supported by Council member Pettijohn, to authorize entering into a contract with Hansen Towing, Inc. for towing and storage of vehicles in the best interest of the City. The motion was unanimously APPROVED by roll call vote.

Motion made by Council Member Gates, supported by Council Member Maas, to recess at 7:44 p.m. to executive session for discussion of collective bargaining and pending litigation. The motion was unanimously APPROVED by roll call vote.

Returned to regular session at 8:52 p.m.

Motion made by Council Member Gates, supported by Council member Ponstein, to ratify the 2006-2009 City Environmental Employees labor agreement as outlined by the City Manager and City Attorney. The motion was unanimously APPROVED by roll call vote.

COMMENTS

Comments were made regarding:

· Calvin Chr. High School students

· Christmas Tree Lighting Ceremony

· Reindeer at the Library

· Start of Sunday sales of beer and wine

· GVMC Legislative Committee

· MML restructure of committees

· Issues resulting from changing the bus stop at the mall

ADJOURNMENT

Motion made by Council Member Gates, supported by Council Member Maas, to adjourn at 8:53 p.m. The motion was APPROVED.

Mary L. Meines

City Clerk

Approved by City Council: December 18, 2006

Special Session

The Special Session of December 11, 2006 was called to order by Mayor James Buck at 5:35 p.m. in the Council Chambers.

The City Clerk called the roll. Present were Council Members Ken Gates, Randal Gelderloos (arrived at 6:35 p.m.), Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski and Mayor Buck. Absent: None

Staff present: Tammy Butler, Assistant Finance Director; Matthew Butts, Assistant to the City Manager; Ron Carr, DPW Director; Tom Guinther, Treasurer/Finance Director;; Ken Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo; Deputy Police Chief; Vern Snyder, Police Chief; Harvey Veldhouse, Fire Chief; and Todd Wibright, CWP Superintendent.

After Mayor Buck’s opening remarks the meeting was turned over to City Manager Krombeen and the Treasurer/Finance Director Guinther.

Mr. Guinther indicated the objective of the meeting is not to make any significant decision regarding the 2007-2008 budget but rather to get issues out that will guide staff in preparing a draft budget. He pointed out the City’s budget is in very good position because current revenues outweigh the current expenditures. It is still unknown what the State will do with Revenue Sharing and personal property taxes.

Issues discussed with Council included:

- Millage Rate

· not raise taxes

· not cut service levels

· hopeful revenue increases will offset any inflationary increases

- Fund Balance

· maintain 15 % fund balance

· there is an excess in fund balance – do not use by changing a service level

· develop a list of one-time expenditures to use the excess such as:

ü I-196 tunnel – would need to acquire costs

ü Lee St. park – included in budget

ü Calvin Crest park improvements – included in budget

ü Peck St. and East Elementary trail

ü Higher fences at Calvin Crest and West Little League ballfields

- Service Levels

· Should existing service levels continue or restore any services that were cut in the last budget process

- Capital Budget

· facility study of the library to determine needs

· maybe not limit a facility study to just the library

- Intergovernmental Collaboration

· is there anything Council would like staff to explore re: possible collaborations

· what if collaboration increases City costs

· collaboration within City departments

- Special Events

· need policy for providing services for special events

· should the City charge for the cost of providing services

· compile costs just for information

- Health Care

· should alternate health insurance plans be reviewed

- MERS

· should a permanent Benefit E be adopted

· will minimize increasing costs

Motion made by Council Member Maas, and supported by Council Member Pettijohn, to adjourn at 6:46 p.m. The motion was APPROVED.

Mary L. Meines

City Clerk

Approved by City Council: December 18, 2006

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