City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on February 13, 2006 at 7:01 p.m.

The City Clerk called the roll. Present were Council Members Robert DeWitt, Ken Gates, Steve Maas (arrived at 7:21 p.m.), Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck. Absent: None

Also attending: Tammy Butler, Assistant Finance Director; Ron Carr, DPW Director; Tom Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo, Deputy Police Chief; Vern Snyder, Police Chief; and Todd Wibright; Acting WWTP Superintendent.

Rev. John Kaufield, Grandville Bible Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion made by Council Member DeWitt, supported by Council Member Gates, to approve the February 13, 2006 agenda as presented. The motion was APPROVED.

Motion made by Council Member Pettijohn, supported by Council Member Gates, to waive the reading of the minutes of the Regular Meeting of January 23, 2006 and to approve as presented. The motion was APPROVED.

Motion made by Council Member Sierawski, supported by Council Member Pettijohn, that Fiscal Year 2005-2006 bills totaling $275,028.27 presented by the City Manager, be allowed and authorize the Treasurer to pay the same. The motion was APPROVED unanimously by roll call vote.

PUBLIC COMMENT

Mayor Buck allowed the Council time to pay tribute to the memory of Evelyn Guy.

Marc Larabel, 3296 Wilson, requested the City educate taxpayers regarding how tax dollars are collected and how they are spent.

PUBLIC HEARING

06-021 Mayor Buck opened the public hearing on the Bosgraaf Brownfield Plan at 7:16 p.m. Assistant City Manager Johnson reviewed the proposed brownfield plan for the former J.L. French property located at 2950 Prairie St. Scott Bosgraaf and his attorney John Byl from Warner, Norcross and Judd were in attendance to respond to questions. No public comment. The hearing was closed at 7:25 p.m.

ORDINANCES AND RESOLUTIONS

Motion made by Council Member Ponstein, supported by Council Member Pettijohn, to approve Resolution No. 2717 approving the Brownfield Plan and Development Agreement with the Scott T. Bosgraaf Trust for the former J.L. French property located at 2950 Prairie. The motion was APPROVED unanimously by roll call vote.

Chief Snyder discussed the crash data for the 44th Street and Canal Avenue intersection.

Motion made by Council Member Maas, supported by Council Member Gates, to remove from the table the proposed amendment to rezone 4267 Canal, 4301 Canal, 4305 Canal, 4307 Canal, 4375 Canal, and 4395 44^th from C-5, Commercial Freeway Interchange District, to OS-2, Planned Office/Service District. The motion was APPROVED.

Motion made by Council Member Maas, supported by Council Member Gates, to amend the motion to exclude 4375 Canal and 4395 44^th Street from the consideration of the rezoning from C-5 Commercial Freeway Interchange District to OS-2 Planned Planned Office/Service District. The motion was APPROVED unanimously by roll call vote.

Motion made by Council Member Sierawski, supported by Council Member Gates to approve Zoning Ordinance No. 204-BT rezoning 4267, 4301, 4305 and 4307 Canal from C-5, Commercial Freeway Interchange District to OS-2, Planned Office/Service District as recommended by the Planning Commission. The motion was APPROVED unanimously by roll call vote.

Motion made by Council Member Gates, supported by Council Member DeWitt, to rezone 4375 Canal and 4395 44^th Street from C-5, Commercial Freeway Interchange District, to OS-2, Office/Service District as recommended by the Planning Commission. The motion FAILED by a 4-3 roll call vote (Yes: DeWitt, Gates, Pettijohn, and Ponstein. No: Mass, Sierawski, and Buck). Because a Protest Petition was filed against rezoning this property to C-5, five positive votes were necessary for the rezoning to pass.

CONSENT AGENDA

Motion made by Council Member Maas, supported by Council Member Gates, to approve the Consent Agenda as presented in the best interest of the City. Consent Agenda items included:

1. Reports: EMS/Fire (January), WWTP (January), Treasurer’s (January)

2. Minutes: Park and Recreation (November 17)

Historical Commission (January 16)

Zoning Board of Appeals (January 18)

Planning Commission (February 1)

Brownfield Authority (February 8)

3. Set Council Budget Work Session (March 20 @ 6:00 p.m.)

4. Adopt: Administrative Policies

Compensation, Health and Hospitalization, Holidays and Holiday Pay, Life Insurance, Optical, Overtime, Retirement, Sick, Termination Pay, Vacation, Worker’s Disability Compensation, Anti-Harassment, Background Checks for Contractors, Conflict of Interest, COBRA, Disciplinary Action, Employee Categories, Equal Opportunity/Affirmative Action, Exit Interviews, Payroll Information, Personnel Records, Physical Examinations, Qualifications for Employment, Rehire, Separation, FMLA, Jury Duty, Parenting Leave, Drug Free Workplace, Employee Safety, Grievance Procedure, Personal Appearance, Smoking

5. Authorization: QVF Server Grant Application

Miscellaneous Purchase Orders and Requests:

a. Treasurer: Air Conditioning System – Quality Air - $4,662.00

The motion was APPROVED unanimously by roll call vote.

COMMENTS

Comments were made regarding:

- Rivertown Honda

- “No-Knock” registry

Meeting was recessed at 7:59 p.m. to allow for setup of the room for the work session.

WORK SESSION

Budget work session began at 8:14 p.m.

Present were Council Members Robert DeWitt, Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck. Absent: None

Non-general funds proposed budgets were reviewed by Treasurer/Finance Director Guinther. Discussion items related to proposed fund budgets included:

· Major Streets

- Capital Plan

- 25 percent of City property tax revenue to Major Street Fund

- projected fund balance

· Local Streets

- Capital Plan

- 75 percent of City property tax revenue to Local Street Fund

- projected fund balance

· Storm Sewer

- no significant revenues or expenditures in this fund

- the small amount of activity in the fund is supported by the fund balance but the potential for a project always exists and could use up the fund balance quickly

· Building Authority

- activity in this fund is a wash

· Downtown Development Authority

- projects have not been determined by the DDA

· Wastewater

- Capital Plan

- the three wastewater funds have been combined into one fund

- a new rate setting software allows the City to determine appropriate sewer and water rates yearly

- a rate analysis shows the potential for a reduction in sewer rates for the upcoming fiscal year

- discussion on possible future expansion of the plant

· Water

- Capital Plan