City Council Minutes

SPECIAL SESSION
MARCH 21, 2005

The Special Session of March 21, 2005 was called to order by Mayor James Buck at 6:07 p.m. in the Council Chambers.

The City Clerk called the roll. Present were Council Members Robert De Witt, Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski and Mayor Buck. Absent: None

Staff present: Tammy Butler, Assistant Finance Director; Ron Carr, Assistant DPW Director; Michael Chesher, DPW Director; Tom Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Ken Krombeen, City Manager; and Mary Meines, City Clerk.

Opening remarks were made by Mayor James Buck. City Manager Krombeen turned the meeting over to Treasurer/Finance Director Guinther.

Discussion on the following sections of the proposed Fiscal Year 2005-2006 budget:

§ Capital Plan

- legally required to present a 5 year capital plan

- beginning to see completion of some capital projects

§ Major Streets

- 75% of revenue from property tax millage goes to major streets

- amount of tax assessment revenue determined after the close of Board of Review and completion of tax roll

- city portion of grant-funded projects are listed in the capital plan

§ Local Streets

- 25% of revenue from property tax millage goes to local streets

- budgeted amounts are estimated and may change

- street maintenance is not included in the capital plan but in the local streets budget

§ Storm Sewer Trunkage

- FY 2003-2004 was the last year to transfer from the revolving fund

- will be looking at potential sources of revenue – creating a utility, RTS charge?

- this fund is also used for cleanout of drains not just street projects

§ Building Authority Debt Retirement

- no new items in this fund

§ DDA

- Revenue not determined until Board of Review is completed

§ Sewer Funds

- surplus in wastewater collection, operations and I & E budgets – collection fund is getting too high for a reserve

- will be recommending a wastewater rate study this fiscal year – may be able to mitigate the impact of increased water rates to residents by shifting wastewater RTS amount to water rates

- rate study is necessary to determine the appropriate balance for sewer funds

- negotiations with Ottawa County continue

§ Water Funds

- revenues will remain about the same as Fiscal Year 2004-2005

- Wyoming increases water rates in the middle of fiscal year

- rate increase likely as wholesale rates increase

- charges to the fire department for hydrant rental are discontinued

§ Motor Pool

- building project at DPW is included in the budget without using reserves used for replacement of large pieces of equipment

§ Retiree Health Care

- will need to do actuarial – required every 5 years

The General Fund budgets will be presented at the next work session tentatively scheduled for April 18, 2005. Mr. Guinther indicated the proposed budget is prepared using the current millage rate and the same level of services. Expenditures are leveling and the fund balance is reaching an appropriate balance.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED, to adjourn at 9:00 p.m.

Mary L. Meines

City Clerk

Approved by City Council: March 28, 2005

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