City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on February 28, 2005 at 7:05 p.m.

The City Clerk called the roll. Present were Council Members Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck. Absent: Council Member Robert DeWitt.

Also attending: Mike Chesher, DPW Director; Thomas Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Richard Meyers, WWTP Superintendent; and Vern Snyder, Police Chief.

Deacon Peter Schafer, St. Pius X Catholic Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED, to approve the February 28, 2005 agenda as presented.

Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED, to waive the reading of the minutes of the Regular Meeting of February 14, 2005 and approve as presented.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, that Fiscal Year 2004-2005 bills totaling $277,971.76

presented by the City Manager, be allowed, and authorize the Treasurer to pay the same.

ORDINANCES AND RESOLUTIONS

Assistant City Manager Johnson reviewed the amended version of Zoning Ordinance No. 204-BL. The proposed amendment makes changes to the section regarding Open Unoccupied Space, Used Vehicle Dealerships, and Ground Signs in the OS-1 Zone District. Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to remove from the table Ordinance No. 204-BL. Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED by a 5-1 roll call vote (Yes: Gates, Maas, Pettijohn, Sierawski, and Buck. No: Ponstein), to adopt Zoning Ordinance No. 204-BL, amending Sections 3-12, 805.C, 8-5.D-H, 11-3.K and 14-14.B.2.b.vi of the Grandville Zoning Ordinance.

City Manager Krombeen presented a Title VI Plan for the City of Grandville. Title VI refers to a section of the federal Civil Rights Act of 1964 and because federal money comes through MDOT to local agencies. MDOT is requiring each sub-recipient to have their own Title VI policy to ensure compliance with the Title VI Plan of the Civil Rights Act. Once the Plan is adopted a copy will be forwarded to MDOT. Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to approve Resolution No. 2674, adopting a Title VI Plan for the City of Grandville.

Treasurer/Finance Director Guinther discussed the proposed amendments to Fiscal Year 2004-2005 Budget. Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to approve Resolution No. 2675, amending the Fiscal Year 2004-2005 Budget.

CONSENT AGENDA

1. Reports: Investments (Jan.)

2. Minutes: Library (Jan. 27)

3. Resolution No. 2676: West Michigan Community Bank

4. Authorization: City Manager’s Agreement

5. Authorization: Community Building Kitchen Remodeling Architectural Services

6. Miscellaneous Purchase Orders and Requests:

a. Motor Pool: 2005 Ford Crown Vic – Gorno Ford - $19,789.00

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to approve the Consent Agenda in the best interest of the City.

CITY MANAGER’S REPORT

John Racek from Moore & Bruggink and WWTP Superintendent Meyers were in attendance to discuss the WWTP project which includes replacement of the Eastlake and Carlton Park lift stations, retrofit all the lift stations from telephone to radio telemetry systems, and providing flood protection on the manholes on the trunk sewer line by raising manholes and sealing the street manholes with bolt down covers and sealing the joints with a poly propylene wrap. Motion by Council Member Sierawski, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to award the contract for the WWTP Lift Stations Improvements and Trunk Sewer Flood Protection Project to low bidder, Lodestar Construction in the amount of $292,341.50.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to approve the estimated project budget of $360,000.00 for the WWTP Lift Stations Improvements and Trunk Sewer Flood Protection Project.

City Manager Krombeen reviewed the history of the Kent County Central Dispatch Authority Agreement. The Agreement has been approved by the cities of Walker and Wyoming, and the Kent County Board of Commissioners. The current agreement allows for an interim board to begin some of the work. Members of the interim board would include representatives from Walker, Wyoming, Grandville, Kent County, and the Kent County Sheriff’s Department. The City of Grand Rapids has opted out of the interim authority but will be the backup system to the county. An interim director would be hired by the board to begin working on establishing the policies, and looking at the operational and technical issues of a central dispatch. Kent County is proposing a $.55 millage for the central dispatch on the August, 2006 ballot. The proposed costs to the City of Grandville for the interim period of July, 2005 through August, 2006 will be approximately $6,576.00 or 4% of the total cost. If the Grandville voters vote the millage down it will not fail if the majority of voters in the county approve it. Even if the City of Grandville decided to opt out of the central dispatch and continue to dispatch on our own, Grandville residents will still have to pay the millage if it passes countywide. Residents of the City of Grand Rapids will be subject to the tax and upgrades to their dispatch system will be funded by the millage. Grandville Dispatcher Marc Larabel encouraged City Council to get the facts before making a decision regarding central dispatch. Mr. Larabel is concerned a central dispatch system will reduce services to the Grandville citizens - presently, the Grandville police department is open 24/7 and this may change with a central dispatch system. Questions were raised regarding upgrade costs to our system, could Grandville opt out as Grand Rapids has and receive funds from the millage to upgrade. Motion by Council Member Sierawski, and seconded by Council Member Gates, CARRIED, to table the Kent County Central Dispatch Authority Agreement.

Motion by Council Member Sierawski, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to authorize the Police Department purchase of crowd control equipment from Michigan Police Equipment Company in the amount of $3,970.80 in the best interest of the City.

Motion by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to authorize the Police Department to purchase two copiers from Applied Imaging in the amount of $17,818.00 in the best interest of the City.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt the Personnel Policy, Work Rules, Manual of Conduct.

Motion by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED, to excuse the absence of Council Member DeWitt.

COMMENTS

Comments regarding CP Steak House information, music for Michigan Week Celebration, and Master Plan question update.

Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED, to adjourn at 9:10 p.m.

Mary L. Meines

Grandville City Clerk

Approved by City Council: March 14, 2005

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