City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on July 26, 2004 at 7:02 p.m.

The City Clerk called the roll. Present were Council Members Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck. Absent: Council Member Robert DeWitt.

Also attending: Ron Carr, Assistant DPW Director; Tom Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo (arrived at 7:34 p.m.) Deputy Police Chief; and Vern Snyder, Police Chief.

Ray Paget, Grandville Baptist Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to approve the July 26, 2004 agenda as presented.

Motion by Council Member Sierawski, and seconded by Council Member Gates, CARRIED, to waive the reading of the minutes of the Regular Meeting of July 12, 2004 and approve as presented.

Motion by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, that Fiscal Year 2003-2004 bills totaling $416,901.50 presented by the City Manager, be allowed, and authorize the Treasurer to pay the same.

Motion by Council Member Pettijohn, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, that Fiscal Year 2004-2005 bills totaling $125,288.67 presented by the City Manager, be allowed, and authorize the Treasurer to pay the same.

PUBLIC HEARING

Mayor Buck opened the public hearing at 7:15 p.m. to receive public comment on the Prairie Creek Dental PUD located at 3040 Prairie. The PUD process requires Planning Commission review with recommendation to City Council for final action. The applicant, Dr. Thomas Northway, Mike Bruggink from RJM Design, and Bill Bowie, attorney, were all in attendance for the Council review. Assistant City Manager Johnson indicated the entire site is just over 10 acres, is zoned OS-1, and four office buildings are planned to be constructed on the 5.5 acres north of Buck Creek. The proposal is to construct the four office buildings in phases. Mr. Johnson discussed the Planning Commission review and indicated the applicant has requested waivers: (1) to place 19 parking spaces in deferred status; (2) to reduce the east side yard setback from the required 30 feet to 25 feet; (3) to have five ground signs as opposed to one – one on Prairie and four within the development. The Zoning Ordinance allows the City Council discretionary authority to approve the PUD and grant any waivers from the standard requirements. The Planning Commission has recommended Council grant the waivers. An agreement has been signed between the property owner to the west and the applicant to allow for a larger buffer area. City Council is comfortable with Planning Commission review of future site plans for development of undeveloped parcels if the future phases are allowed in the underlying zone district. The applicant would like to keep the asphalt walkway along Prairie Street and replace at the time the City deems necessary. No public comment. Mayor Buck closed the public hearing at 7:41 p.m. Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, instructing the City Attorney to prepare an Ordinance approving the Prairie Creek Dental Project as a PUD including recommendations by the Planning Commission; approval of the requested waivers; and site plan review of future phases be conducted by the Planning Commission if the uses remain office.

ORDINANCES AND RESOLUTIONS

City Manager Krombeen indicated the cost estimate will be confirmed with Moore and Bruggink prior to submitting the signed contract to MDOT for the pre-signal installation on Wilson Avenue. Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to approve Resolution No. 2644, authorizing Contract No. 04-5377 with MDOT for the pre-signal installation at the CSX railroad tracks on Wilson Avenue.

Bruce Chong, President of Kobe of America, and Young Chong were in attendance to request the transfer ownership of the Class C Resort license at 3434 Rivertown Point Ct. from T.R. Michigan, Inc. Bruce Chong discussed the background of Kobe of America. Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, to approve Resolution No. 2645, transferring ownership of the Resort Class C liquor license at 3434 Rivertown Point Ct. from T.R. Michigan, Inc. to Kobe of America, Inc.

COUNCIL COMMUNICATIONS AND PETITIONS

Communication from the Michigan Municipal League regarding designation of voting delegate and an alternate to represent the City of Grandville at the 2004 Michigan Municipal League Annual Meeting on September 30, 2004. Motion by Council Member Sierawski, and seconded by Council Member Maas, CARRIED, to appoint Mayor Buck as representative to cast the vote for the City of Grandville, and to designate Council Member DeWitt as alternate representative to the 2004 Michigan Municipal League Annual Meeting.

CONSENT AGENDA

Reports: EMS/Fire (June), WWTP (June), Investments (June)

Minutes: Planning Commission (July 7)

Resolution No. 2646: Approve Traffic Control Order No. 6.02.04

Proclamation: National Night Out (August 3, 2004)

Miscellaneous Purchase Orders and Requests:

Motor Pool: DPW - Mower – Spartan Distributors - $7,599.00

Motor Pool: Fire - Ford Explorer – Gorno Ford - $22,004.00

Motion by Council Member Pettijohn, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to approve the Consent Agenda as presented in the best interest of the City.

CITY MANAGER’S REPORT

Assistant City Manager Johnson reviewed changes to the Internet and Email Use Policy and asked for comments. Comments will be incorporated and the proposed policy with be brought back to City Council for approval.

Assistant DPW Director Carr requested authorization to add to the Vermont, Wilson Ave. 28^th St. Project the replacement of seven water services and abandon two dead end watermains in Wilson Avenue south of Buck Creek. Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, authorizing the project to be provided by My-Con at an estimated cost of $15,000-$20,000 in the best interest of the City.

City Manager Krombeen discussed the background information regarding a possible centralized Kent County emergency dispatch system. Committees, made up of representatives from the entities involved (Walker, Wyoming, Grandville and Kent County), have been meeting to discuss a centralized system. Participating municipalities will create a Central Dispatch Authority by adopting an Agreement. A recommendation has gone to the Kent County Board to place this issue on the November, 2004 ballot as a millage question. Boards from the municipalities involved are being presented information and asked to consider supporting a centralized dispatch.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to excuse the absence of Council Member DeWitt.

COMMENTS

Comments were made relative to election consolidation, the City website, and the Zoning Board vacancy.

ADJOURNMENT

Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED, to adjourn at 9:08 p.m.

Mary L. Meines

Grandville City Clerk

Approved by City Council: August 9, 2004

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