City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on May 24, 2004 at 7:03 p.m.

The City Clerk called the roll. Present were Council Members Robert DeWitt, Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck. Absent: None

Also attending: Michael Chesher, DPW Director; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo, Deputy Police Chief (arrived at 7:50 p.m.); and Vern Snyder, Police Chief.

Rev. Glen Kopper, Bethel Lutheran Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member DeWitt, and seconded by Council Member Maas, CARRIED, to approve the May 24, 2004 agenda as presented.

Motion by Council Member Sierawski, and seconded by Council Member Maas, CARRIED, to waive the reading of the minutes of the Regular Meeting of May 10, 2004 and approve as presented.

Motion by Council Member Pettijohn, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, that Fiscal Year 2003-2004 bills totaling $229,144.77 presented by the City Manager, be allowed, and authorize the Treasurer to pay the same.

PUBLIC HEARINGS

Mayor Buck opened the public hearing at 7:15 p.m. to receive comments relative to the request from Rapid Shred to establish an Industrial Development District at 2972 Sangra. The City Manager reviewed the application and Council Member Ponstein spoke on behalf of the Business Relations Committee who had recommended approval of the district. Scott Dennis from Rapid Shred stated they have experience good growth and the investment in a new facility and equipment will allow them to compete with larger national companies. The hearing was closed at 7:20 p.m.

Mayor Buck opened the public hearing at 7:21 p.m. to receive comments relative to the request from Hadley Products Corporation to establish an Industrial Development District at 2851 Prairie. The City Manager reviewed the application indicating they have been located at that address for a number of years but have not requested a tax abatement. Council Member Ponstein spoke on behalf of the Business Relations Committee who had recommended approval of the district. John Balks from Hadley Products explained their request. The public hearing was closed at 7:25 p.m.

Mayor Buck opened the public hearing at 7:30 p.m. to receive comments relative to the request from Rapid Shred for an IFT Certificate on both real and personal property. The City Manager reviewed the application. Business Relations Committee recommended approval of the IFT Certificate on real property for a term of twelve (12) years and on personal property for a term of six (6) years consistent with the City’s Policy Guidelines. The public hearing was closed at 7:31 p.m.

Mayor Buck opened the public hearing at 7:31 p.m. to receive comments relative to the request from Hadley Products Corp. for an IFT Certificate on personal property. The application was reviewed by the City Manager and indicated the Business Relations Committee has recommended approval of the IFT Certificate for a term of six (6) years on the personal property consistent with the City’s Policy Guidelines. The public hearing was closed at 7:33 p.m.

ORDINANCES AND RESOLUTIONS

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to approve Resolution No. 2635, establishing Industrial Development District No. 85 for Rapid Shred at 2972 Sangra.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to approve Resolution No. 2636, establishing Industrial Development District No. 86 for Hadley Products Corp. at 2851 Prairie.

Motion by Council Member Sierawski, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to approve Resolution No. 2637, approving the issuance of a Industrial Facilities Exemption Certificate for a term of twelve (12) years on real property and a term of six (6) years on personal property relative to Industrial Development District No. 85 for Rapid Shred.

Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to approve Resolution No. 2638, approving the issuance of a Industrial Facilities Exemption Certificate for six (6) years on personal property relative to Industrial Development District No. 86 for Hadley Products Corp.

City Manager Krombeen explained the reason for a resolution to approve the levy of an additional millage rate. Motion by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to authorizing Resolution No. 2639, approving the levy of an additional millage rate for Fiscal Year 2004/2005.

Council Member DeWitt voiced concern for not cutting expenses as revenues are reduced and will not support the proposed budget. For future budgeting guidelines, Council Member Sierawski requested written correspondence from the City’s auditors as to their position on the recommended threshold for the general fund balance. Council Member Maas endorsed the budget and stated it is prudent, responsible and restrained. City Manager indicated staff is aware of the necessity to look at measures to cut expenses in future budgets. Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED by a 6-1 roll call vote (Yes: Gates, Maas, Pettijohn, Ponstein, Sierawski, and Mayor Buck. No: DeWitt), to approve Resolution No. 2640, adopting the Fiscal Year 2004/2005 Budget.

Request from CP (Chicago Prime) Steak House to transfer ownership of 2003 Class C license from Paragon of Michigan, 3075 28th Street. Scott Edwards from Plunkett and Cooney, and Gary Bennett from CP Steak House were in attendance to address City Council regarding the request. CP Steak House purchased two Grand Rapids are locations of bankrupt Paragon (Mountain Jack’s) restaurants. The restaurant has been operating under a management agreement with Paragon but is currently closed for remodeling. The Grand Rapids area is the first endeavor for CP Steak House in Michigan and their objective regarding the new concept is upscale casual. Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, to approve Resolution No. 2641, recommending the MLCC approve the request from CP Steak House, LLC to transfer ownership of 2003 Class C license from Paragon of Michigan, Inc.

CONSENT AGENDA

1. Reports: Investments (April)

2. Minutes: Library Board (April 11)

Planning Commission (May 5)

DDA (May 13)

Historical Commission (May 17)

Zoning Board of Appeals (May 19)

3. Proclamations: National Small Cities and Towns Day – June 11, 2004

Chamber of Commerce Business of the Year

Chamber of Commerce Distinguished Person of the Year

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to approve the Consent Agenda as presented

CITY MANAGER’S REPORT

A revised draft of the Travel Policy was presented to City Council. Motion by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to adopt the Personnel Policy on Travel.

COMMENTS

Comments were made regarding the Michigan Week Barbecue, Professional Code Inspection’s reduction in City Hall hours, maintenance of 40^th Street island, Park and Recreation Master Plan Update Committee consultant interviews, Memorial Day ceremony, and the DDA Master Plan public hearing with Beckett & Rader on June 1 at 7:00 p.m.

ADJOURNMENT

Motion by Council Member Gates, and seconded by Council Member DeWitt, CARRIED, to adjourn at 8:20 p.m.

Mary L. Meines
Grandville City Clerk

Approved by City Council: June 14, 2004

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