City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on May 10, 2004 at 7:02 p.m.

The City Clerk called the roll. Present were Council Members Robert DeWitt, Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck. Absent: None

Also attending: Michael Chesher, DPW Director; Thomas Guinther, Treasurer/Finance Director; Dan Johnson , Assistant City Manager; Randy Kraker , City Attorney; Ken Krombeen , City Manager; Mary Meines , City Clerk; Richard Meyers, WWTP Superintendent; Dennis Santo , Deputy Police Chief; Vern Snyder , Police Chief; and Harvey Veldhouse , Fire Chief.

Council Member Maas gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED, to approve the May 10, 2004 agenda moving Consent Agenda item, Streets: Pavement Maintenance, to the City Manager’s Report.

Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED, to waive the reading of the minutes of the Regular Meeting of April 26, 2004 and approve as presented.

Motion by Council Member Sierawski, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, that Fiscal Year 2003-2004 bills totaling $171,788.67 presented by the City Manager, be allowed, and authorize the Treasurer to pay the same.

PUBLIC COMMENT

The Memorial Day schedule was presented by Bill Schrader from the American Legion Post #179. A flag raising ceremony at Wedgwood Park will take place at 9:00 a.m. with a procession to the cemetery and a memorial ceremony to follow.

Kevin Bowers, coach for the Odyssey of the Mind teams requested souvenirs or financial support for the team’s trip to the World Competition at the University of Maryland May 29 – June 2, 2004.

PUBLIC HEARING

Mayor Buck opened the public hearing at 7:15 p.m. to receive public comment relative to the proposed Fiscal Year 2004/2005 budget. Finance Director/Treasurer Guinther thanked City department heads for their cooperation in preparing the budget that continues to provide a high level of service. He reviewed how the budget process has been affected by the State Revenue Sharing cuts to local governments. The proposed millage rate remains at 7.2990 mills for the General Fund operating rate and 1.1550 mills dedicated to the major and local street system for a total of 8.4540 mills. Highlights from the current fiscal year were mentioned including a transfer of $1,500,000 excess funds from the Water Fund to the General Fund as identified by the 2004 water rate study. Discussion on the retiree health care fund, unfunded pension amount, revenues, and expenditures. There were no public comments. The public hearing on the proposed FY 2004/2005 budget was closed at 7:55 p.m.

ORDINANCES AND RESOLUTIONS

Assistant City Manager Johnson presented Zoning Ordinance No. 204-BF, to rezone 4600 Ivanrest from RR, Rural Residential, to C-1, Commercial Neighborhood Business. The Planning Commission has recommended denial because the request is not consistent with the Master Plan designation. Motion by Council Member Gates, and seconded by Council Member Ponstein, CARRIED unanimously by roll call vote, to concur with the Planning Commission recommendation to deny the request to rezone 4600 Ivanrest from RR, Rural Residential, to C-1, Commercial Neighborhood Business due to the requested zoning is not consistent with the Master Plan designation.

Motion by Council Member Pettijohn, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to adopt Resolution No. 2632, accepting Potomac Circle into the local street system.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2633, accepting Macatawa Drive into the local street system.

Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to adopt Resolution No. 2634, accepting All Pine Court into the local street system.

CONSENT AGENDA

1. Reports: EMS/Fire (March), Treasurer’s (April), WWTP (April), Police (1^st quarter)

2. Minutes: Historical Commission (April 19)

Zoning Board of Appeals (April 21)

3. Set Public Hearings: Rapid Shred IDD (May 24, 2004 @ 7:15 p.m.)

Hadley Products IDD (May 24, 2004 @ 7:15 p.m.)

Rapid Shred IFT Certificate (May 24, 2004 @ 7:30 p.m.)

Hadley Products IFT Certificate (May 24, 2004 @ 7:30 p.m.)

4. Miscellaneous Purchase Orders and Requests

a. Water: Grading at Water Tank – Dykema Excavators - $6,750.00

Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to approve the Consent Agenda as presented in the best interest of the City.

CITY MANAGER’S REPORT Richard Meyers, WWTP Superintendent, discussed the emergency purchase of a drive for a raw sewage pump at the wastewater treatment plant. Authorization for the repairs was given by the City Manager. The repairs to the drive have been made by DVT Electric. Motion by Council Member Pettijohn, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to retroactively approve the repair of the wastewater treatment plant raw sewage pump by DVT Electric in the amount of $9,855.00 in the best interest of the City.

Finance Director/Treasurer Guinther discussed utilizing Bank One’s lockbox services for tax and utility bill payments. Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to approve the use of lockbox services for a trial period of six months.

DPW Director Chesher presented an easement to City Council for approval. The easement is needed from Simon J. and Marian Koster as part of the Spartan Industrial Drive Loop Project. Mr. Chesher explained the terms of the easement including a payment of $6,037.50 to the property owner, installation of two stubs, and the agreement to relocate the watermain if the property is developed adding a provision to limit the number of years the City of Grandville would be obligated to move the watermain. Motion by Council Member Gates, and seconded by Council Member Ponstein, CARRIED unanimously by roll call vote, to authorize an easement substantially in the form submitted with Simon J. and Marian Koster for the Spartan Ind. Dr. Loop Project.

Mr. Chesher explained the chip seal street maintenance procedure and indicated this procedure would be used as a test case. The proposal is to piggyback on the Kent County Road Commission bid for chip sealing Dixie , Dormax, Sangra, and Remico Streets. Motion by Council Member Sierawski, and seconded by Council Member Ponstein, CARRIED unanimously by roll call vote, to authorize the Kent County Road Commission to provide the chip seal process for Dixie, Dormax, Sangra, and Remico in the amount of $38,300.00 in the best interest of the City.

The proposed Travel Policy was brought to City Council for comments.

COMMENTS

Comments were made relative to the Kent Trails Dedication on May 18 at 1:00 p.m., congratulations to Council Member Sierawski as Chairman of Region III of the Michigan Municipal League, Famous Dave’s Ribbon Cutting Ceremony, GVMC Growing Communities Conference, City Michigan Week Barbecue on May 19 from 5-7 p.m. at the Grandville Library, and National Public Works Week.

ADJOURNMENT

Motion by Council Member DeWitt, and seconded by Council Member Gates, CARRIED unanimously, to adjourn at 9:05 p.m.

Mary L. Meines
Grandville City Clerk

Approved by City Council: May 24, 2004

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