City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on November 24, 2003 at 7:01 p.m.

The City Clerk called the roll. Present were Council Members Robert DeWitt, Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, and Mayor James Buck. Absent: Council Member Joe Sierawski.

Also attending:

Michael Chesher, DPW Director; Thomas Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Richard Meyers, WWTP Superintendent; Dennis Santo, Deputy Police Chief (arrived 7:31 p.m.); and Vern Snyder, Police Chief.

Council Member DeWitt gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to approve the November 24, 2003 agenda as presented.

Motion by Council Member DeWitt, and seconded by Council Member Gates, CARRIED, to waive the reading of the minutes of the Regular Meeting of November 10, 2003 and approve as presented.

Motion by Council Member Pettijohn, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, that bills totaling $296,485.39 for Fiscal Year 2003-2004 as presented by the City Manager, be allowed and the Treasurer authorized to pay the same.

Jim Smalligan and Wendy Olgivie from Fishbeck, Thompson, Carr and Huber made a presentation on the proposed, pilot watershed project for the Buck Creek Watershed. The Watershed Management Plan for the Lower Grand River Watershed looks at the water quality conditions of the Watershed. Buck Creek was selected for a pilot project area. Public review of the Management Plan is scheduled to be held at Gaines Township Hall on December 2, 2003 from 6:30 – 7:30 p.m.

Treasurer/Finance Director Guinther introduced Bob Brazda and Karen Courtade from Plante & Moran. A presentation was made on the Fiscal Year 2002-2003 Annual Audit and they complimented the Treasurer’s Office staff for their work in preparation of the audit. Graphs on the General Fund revenues, expenses and the General Fund balance were reviewed. Mr. Brazda highlighted areas that have changed as a result of GASB 34 and indicated the City is in strong financial condition. Council Member DeWitt asked for an explanation on the under-funded MERS retirement plan. Mr. Guinther stated that Plante & Moran has recommended an independent firm review the actuarial. Mr. Guinther also reviewed the Plante & Moran Management Letter. Motion by Council Member Ponstein, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to accept the audit results for Fiscal Year 2002-2003 as presented.

• Reports: EMS/Fire (Oct.), Investments (Oct.)
• Minutes: Historical Commission (Oct. 20 and Nov. 17)

Park & Recreation (Oct. 25)

Planning Commission (Nov. 5)

DDA (Nov. 13)

• Authorization: MML Consortium Participation – CDL Drug Testing
• Miscellaneous Purchase Orders and Requests

• Streets: Liquid Calcium Chloride – Liquid Calcium Chloride Sales, Inc.

15,000 gallons @ $.353/gal. - $5,295.00

• WWTP: Shredder Pump – USA Bluebook - $1,980.24
• WWTP: Disposal – Generator – to be sold at 12/13/03 auction

Motion by Council Member Pettijohn, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to approve the Consent Agenda as presented in the best interest of the City.

City Manager Krombeen reported on emergency purchases authorized for a printer in the Treasurer’s Office and wind damage repair on a digester at WWTP. Motion by Council Member Maas, and seconded by Council Member Ponstein, CARRIED unanimously by roll call vote, to authorize the purchase of a printer for the Treasurer’s Office and the repair of wind damage on a digester at WWTP in the best interest of the City.

Assistant City Manager Johnson presented proposed language for policies on Mileage and Conferences, Seminars, and Workshops.

Motion by Council Member Pettijohn, and seconded by Council Member DeWitt, CARRIED, to excuse Council Member Sierawski.

Comments were made relative to the Chamber of Commerce Legislative Breakfast on December 12, Indian Mounds Bike Trail Extension, Christmas Tree Lighting Ceremony on December 1, Office Max Grand Opening, Put Communities First press conference, and congratulations were extended to the Grandville High School Football Team.

Motion by Council Member Gates, and seconded by Council Member DeWitt, CARRIED, to adjourn at 8:30 p.m.

Mary L. Meines
Grandville City Clerk

Approved by City Council: December 8, 2003

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