City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on March 10, 2003 at 7:00 p.m.

The City Clerk called the roll. Present were Council Members Robert De Witt, Ken Gates, Steve Maas, Carole Pettijohn, Stan Ponstein, Joe Sierawski, and Mayor James Buck.

Absent: None

Also present:

Mike Chesher, DPW Director; Tom Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Mary Meines, City Clerk; Dennis Santo, Deputy Police Chief; Vern Snyder, Police Chief; Harvey Veldhouse, Fire Chief.

Rev. Harvey Heneveld, Olivet Reformed Church, gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member De Witt, and seconded by Council Member Pettijohn, CARRIED, to approve the March 10, 2003 agenda as presented.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to waive the reading of the minutes of the Regular Meeting of February 24, 2003, and approve as presented.

Motion by Council Member De Witt, and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, that bills totaling $460,065.98 as presented by the City Manager, be allowed and the Treasurer authorized to pay the same.

ORDINANCES AND RESOLUTIONS

Motion by Council Member Maas, and seconded by Council Member Pettijohn, CARRIED, to remove from the table proposed Ordinance No. 204-AX.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to adopt Ordinance No. 204-AX, An Ordinance to Amend Ordinance No. 204, the Zoning Ordinance of 1994, to Rezone Property located at 3730 44th Street from the Present R-2, One-Family Residential District, to OS-2, Planned Office Service District.

The City Manager presented the Viaduct Street-West Project, Special Assessment District No. 140. The project consists of the reconstruction and installation of street improvements including

storm sewers, manholes, catch basins, curbs and gutters, and sidewalks, together with restoration and appurtenant work on Viaduct Street from Sanford Avenue to a point 1,413 feet east of Sanford Avenue. He indicated the estimated total cost of the project is $525,000 with approximately $170,000 to be special assessed; he is recommending 7 years at 6% interest.

Moved by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to adopt Resolution No. 2578, First (Preliminary) Resolution, Viaduct Street-West, Special Assessment District No. 140.

Moved by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2579, Second Resolution, Set Hearing on Necessity, Viaduct Street Improvements-West, Special Assessment District No. 140, to be held on March 24, 2003 at 7:30 p.m.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED, to remove from the table the request from Fairfield Inn to amend the PUD ordinance.

Council Member De Witt asked in considering the waiver requests from Fairfield Inn that the 2001 ZBA denial of a request from Extended Stay America to reduce the requirements of Section 8-2(D)(4)(i) be kept in mind. Attorney Kraker indicated because the Fairfield Inn is part of a PUD the City Council has the discretionary authority to grant waivers from specific requirements; Extended Stay America was not part of a PUD and did not meet the Zoning Ordinance requirements, requested a variance and was denied. Phil Richardson, Aspen Development Group, responded to Council Member Pettijohn’s question regarding percentage of suites. Council Member Sierawski voiced concern for setting a precedent for approval of future hotels; however, Attorney Kraker indicated each PUD is considered a different zone district in itself and allows specific uses in each. Council Member Ponstein objected to building hotels so close to the high school.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED by roll call vote (Yes: Gates, Maas, Pettijohn, Sierawski, and Mayor Buck. No: De Witt and Ponstein) to approve the Special Land Use for a Limited Service Hotel in the Grand Pointe PUD with waivers from Sections 8-2(D)(4)(f), (h), and (i) so that no less than 45% of the rear of the building is a brick veneer, the remainder of the rear wall is EIFS and the remainder of the building shall be at least 44% brick veneer and the rest shall be EIFS; all suites shall have a microwave and refrigerator; and no less than 10% of the rooms shall be suites.

Motion by Council Member Pettijohn, and seconded by Council Member Maas, CARRIED by roll call vote (Yes: Gates, Maas, Pettijohn, Sierawski, and Mayor Buck. No: De Witt and Ponstein) to grant site plan approval for the Fairfield Inn to be located in the southwest corner of the Grand Pointe Development subject to any conditions imposed by the Planning Commission in its site plan review.

• Reports: Police (4^th quarter), EMS/Fire (Jan. & Feb.), Treasurer’s (Jan.)

• Minutes: Zoning Board of Appeals (Feb. 19), Historical Commission (Feb. 27)
• Set Public Hearing: MDNR Park Grant Applications (March 24, 2003 @ 7:00 p.m.)
• Authorization: Waiver and Consent – 1997 Personal Property Taxes

• Miscellaneous Purchase Orders and Requests

• Fire: Confined Space Equipment
• Fire: Rescue Equipment
• Motor Pool: Vehicle
• Motor Pool: Vehicle Disposal – Sidewalk Plow
• Library: Library Furniture

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to approve the Consent Agenda as presented in the best interest of the City.

DPW Director Chesher presented the bids for the water tank painting project. Moved by Council Member De Witt, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to award the bid to Kountoupes Painting Company in the amount of $85,900.00.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to authorize replacement of the cathodic protection system in the water tank to Corrpro Companies, Inc. in the amount of $15,000.00; and the project inspections to Dixon Engineering in the amount of $6,475.00 in the best interest of the City.

Comments were made regarding clearing sidewalks of snow, budget work sessions, Michigan Week events, and congratulations were extended to high school teams and athletes.

Moved by Council Member Maas, and seconded by Council Member Ponstein, CARRIED, to adjourn at 8:26 p.m.

Mary L. Meines
City Clerk

Approved by City Council: March 24, 2003

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