City Council Minutes

The Regular Meeting of the Grandville City Council was called to order by Mayor James Buck on February 24, 2003 at 7:05 p.m.

The Acting City Clerk Dan Johnson called the roll. Present were Council Members Ken Gates, Steve Maas, Stan Ponstein, Joe Sierawski, and Mayor James Buck.

Absent: Council Members Robert De Witt and Carole Pettijohn.

Also present:

Mike Chesher, DPW Director; Tom Guinther, Treasurer/Finance Director; Dan Johnson, Assistant City Manager; Randy Kraker, City Attorney; Ken Krombeen, City Manager; Vern Snyder, Police Chief.

Council Member Maas gave the invocation; and was followed by the Pledge of Allegiance.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED, to approve the February 24, 2003 agenda deleting the Consent Agenda Item regarding the Bank Resolution Authorizing Use of the LSI Credit Union.

Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED, to waive the reading of the minutes of the Regular Meeting of February 10, 2003, and approve as presented.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, that bills totaling $238,583.71 as presented by the City Manager, be allowed and the Treasurer authorized to pay the same.

Barb Brown, 4262 40^th Street, spoke in support of a pedestrian bridge over Rivertown Parkway to protect children attending the Grandville High School. She presented a list of signatures of people in support and made some suggestions for funding this type of project. She asked the City Council to consider the project during the budget and capital projects discussions.

Bruce Matza, Innovations in Management, provided a summary of the Strategic Planning Retreat held on January 31, 2003 with the City Council and management staff.

ORDINANCES AND RESOLUTIONS

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to introduce Ordinance No. 204-AX, An Ordinance to Amend Ordinance No. 204, the Zoning Ordinance of 1994, to Rezone Property located at 3730 44th Street from the Present R-2, One-Family Residential District, to OS-2, Planned Office Service District.

Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED, to table proposed Ordinance No. 204-AX.

Motion by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2576, Adjusting Various Fees, Effective April 1, 2003.

Assistant City Manager Johnson reviewed the request for approval of the PUD amendment for Grand Pointe Development. The request is for a limited service hotel and the applicant is Fairfield Inn. They are looking to locate in the southwest corner of the site. Planning Commission has approved the special land use and has granted site plan approval; however, the applicant is requesting waivers from portions of Sections 8-2(D)4f, h, and i of the Zoning Ordinance. According to the PUD section of the Zoning Ordinance, City Council has the discretionary authority to modify the minimum requirements of the Ordinance upon recommendation of the Planning Commission. Jeff Smith, SE Spohn; Phil Richardson, Aspen Development Group; and Jeff Shrader, Kinseth Hospitality Companies were in attendance to discuss the request with City Council. Motion by Council Member Gates, and seconded by Council Member Sierawski, CARRIED by a roll call vote (Yes: Gates, Maas, Sierawski, and Buck. No: Ponstein), to table action on the PUD amendment request for Fairfield Inn.

• Reports: Investments

• Minutes: Building Authority (Dec. 11); Planning Commission (Feb. 5 & Feb. 19)
• Appointment: Board of Review – Malcom Burns – Term Expiration 12/31/05
• Resolution No. 2577: Chemical Bank West
• Set Budget Work Session Dates: March 17 and March 31, 2003 at 6:00 p.m.

• Miscellaneous Purchase Orders and Requests

• DPW: Sanitary Sewer Cleaning and Televising

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to approve the Consent Agenda as presented in the best interest of the City.

Treasurer/Finance Director Guinther presented a request for implementation of PALine system, a voice and web interactive service to provide public information from the Treasurer’s and Assessor’s office 24 hours a day. The annual cost of $9,000 will be split between Treasurer, Assessor, and Utility Billing.

Motion by Council Member Gates, and seconded by Council Member Ponstein, CARRIED unanimously by roll call vote, to authorize the purchase of PALine voice and web interactive service system in the best interest of the City.

Treasurer/Finance Director Guinther discussed the solution to DPW REGIS connectivity issue. Utilizing an antenna system at a cost of $10,506 for the purchase of the equipment and installation of the wireless system would resolve the connection issue.

Motion by Council Member Maas, and seconded by Council Member Sierawski, CARRIED by roll call vote, to pursue the recommendation of Treasurer/Finance Director Guinther relative to the DPW REGIS connectivity issue in the best interest of the City.

Motion by Council Member Sierawski, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to authorize an agreement with the Grand Valley Metro Council to coordinate the Illicit Discharge Elimination Plan and Public Education Plan for compliance with the MDEQ NPDES Phase II Storm Water Regulations.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to excuse the absence of Council Members De Witt and Pettijohn.

Comments were made regarding the Laz-y-Boy grand opening and the Bob Evans site plan approval.

Moved by Council Member Maas, and seconded by Council Member Gates, CARRIED, to adjourn at 9:25 p.m.

Daniel Johnson
Acting City Clerk

Approved by City Council: March 10, 2003

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