City Council Minutes

2001-081 Special session, April 10, 2001, in the Council Chambers at 6:00 p.m.

The meeting was called to order by Mayor James Buck.

The City Clerk called the roll. Present were Council Members Robert De Witt, Steve Maas, Ken Gates, Scott Petersen, Carole Pettijohn , Joe Sierawski, and Mayor Buck. Absent: None. Also present were City Manager Ken Krombeen and Assistant City Manager Dan Johnson.

Other staff present:

Michael Chesher, Department of Public Works

Tom Guinther, Treasurer/Finance Director

Richard Meyers, Wastewater Superintendent

Sharon Streelman, City Clerk.

Mayor Buck opened the meeting. The City Manager reviewed the agenda. It was noted that with Memorial Day holiday falling on the fourth Monday in May, adoption of the budget may be moved to the third week in May. Treasurer/Finance Director Guinther informed Council that changes can be made even after adoption if appropriate.

Council Member De Witt referenced the Wastewater Authority budget and the Wastewater budget (as if the Authority was not in place). Both budgets were prepared by Richard Meyers and Tom Guinther. Council Member De Witt asked for several written documents in response to questions regarding the budget, fund balances, and transfers. There was discussion as to the financial impact of the Authority on the budget.

Capital projects can be prioritized or changed to fall within a different fiscal year. This allows the City Council to meet the existing level of millage or raise the millage to provide the funds to complete the projects within the fiscal year. Discussion followed regarding the petitions and possible election relative to sale of the Wastewater plant, and how the timeframe would affect the budget.

• Major and Local Streets – D.P.W. Director Chesher presented the projects for the five year capital plan. The projects were discussed and it was recommended that four streets currently listed in 2003-2004 be moved into 2001-2002.

It was noted that the City will now be paying for 100% of sidewalk replacement.

• Building Authority – a $200,000 appropriation was noted. Council Member De Witt stated his objection. Funds will only be transferred if needed.
• Downtown Development Authority
• Emergency Preparedness
• Water, Water Improvement & Extension
• Wastewater budgets (Authority and not Authority) were presented, reviewed, an discussed.
• Motor Pool

Treasurer/Finance Director Guinther asked for input regarding the following:

Capital Plan – again, it was noted that there may be a need to prioritize items.

Personnel Requests – approval as requested.

Administrative Staff Benefits – 3.5% increase based on C.P.I.

2001 Property Tax Millage Rate – Draft budget is constructed assuming it will remain the same unless changed by Council.

Review of undesignated general fund balance and transfers to other funds. It was noted that of the fund balance, 25% must be undesignated to maintain our bond rating.

Project wish list.

Skate Park location.

City Manager Krombeen briefly mentioned two other items:

• a request for a cell tower
• possible property purchase

Meeting adjourned at 10:07 p.m.

Sharon Streelman

Grandville City Clerk

Approved by City Council:

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