City Council Minutes

Regular session, November 13, 2000, in the Council Chambers at 7:00 p.m.

The meeting was called to order by Mayor James Buck.

The Deputy City Clerk called the roll. Present were Council Members Robert De Witt, Kenneth Gates, Steve Maas, Scott Petersen, Carole Pettijohn, and Mayor Buck. Absent: Joe Sierawski.

Also present were City Manager Kenneth Krombeen, Assistant City Manager Daniel Johnson and City Attorney Randall Kraker.

Other staff present:

Michael Chesher, Director of Public Works
Thomas Guinther, Treasurer/Finance Director
Mary Meines, Deputy City Clerk
Vernon Snyder, Police Chief

The invocation was given by Rev. Douglas Van Bronkhorst, First Reformed Church, and was followed by the pledge of allegiance.

Moved by Council Member Gates and seconded by Council Member Maas, CARRIED, to approve the November 13, 2000 agenda.

Moved by Council Member Gates, and seconded by Council Member Pettijohn, CARRIED, to waive the reading of the minutes of the regular meeting of October 23, 2000 and to approve the minutes as presented.

Moved by Council Member Maas, and seconded by Council Member Petersen, CARRIED, to waive the reading of the minutes of the special meeting of October 30, 2000 and to approve the minutes as presented.

Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, that bills totaling $420,295.95 as presented by the City Manager, be allowed and the Treasurer authorized to pay the same.

PUBLIC COMMENT

Presentation of the City Fiscal Year 1999-2000 audit and the review of internal financial controls by Les Pulver and Scott Chaudoir from Plante & Moran. The report was very favorable and the City is in very good financial condition. They also complimented Treasurer/Finance Director Guinther, Assistant Finance Director Butler and the rest of the staff in the Treasurer’s Office for their efforts in working with them on the audit.

Motion by Council Member Maas, and seconded by Council Member Gates, CARRIED, to accept the annual audit for the fiscal year 1999-2000 as presented by the auditing firm Plante & Moran.

Dave Smith, McShane & Bowie, Bob Lily, JDN Development, Jim Redford, Plunkett & Cooney, and Gaylor Cole, Logan’s Roadhouse, presented plans for a proposed restaurant on Outlot #1 of the Grandville Marketplace at Canal and Rivertown Parkway. Mr. Cole indicated the desire to acquire a liquor license for the site. Council Member Petersen pointed out the City Council is split on their desire to issue any additional liquor licenses.

Fred Sobczak, 3060 Prairie, asked for an update on the process for dealing with the noise issue at J.L. French, 2950 Prairie. The City Manager responded stating the process for amending the Noise Ordinance is proceeding and a meeting is scheduled with the city attorney and sound consultants. The City Attorney stated the tax abatement issue is something the City Council needs to deal with.

2000-283 Moved by Council Member Petersen and seconded Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2460, a resolution Adopting Kent County Monument Standards.

2000-284 Moved by Council Member Gates and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to adopt Resolution No. 2461, a corporate banking resolution with Republic Bank.

2000-285 Motion by Council Member Gates and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2462, a Resolution to Adopt Benefit Program "E" Increase to be Effective on Adjustment Date January 1, 2001.

2000-286 Motion by Council Member Petersen and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2463, a Resolution to Adopt MERS Uniformed Defined Contribution Program Agreement.

2000-287 Motion by Council Member Petersen and seconded by Council Member DeWitt, CARRIED unanimously by roll call vote, to adopt Resolution No. 2464, an ICMA-RC Resolution for a Legislative Body Relating to a MERS Benefit Program DC.

Motion by Council Member Petersen and seconded by Council Member Maas, CARRIED, to excuse the absence of Council Member Sierawski.

2000-288 CONSENT AGENDA

Moved by Council Member Maas and seconded by Council Member DeWitt, CARRIED, to approve the Consent Agenda of November 13, 2000.

Council Member DeWitt asked for a breakout of the calls to the mall on the Police Department report.

Purchases were presented as follows:

2000-289 Police Chief Snyder presented a request to purchase Power 911 equipment for the new dispatch center to be paid with forfeiture funds. Sergeant Haveman explained the current system. Moved by Council Member Gates, and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to authorize the purchase of dispatch equipment from Ameritech for a total cost of $63,038.57 in the best interest of the City.

2000-290 Treasurer/Finance Director Guinther presented a request to purchase turnout equipment and air masks for the fire department. Moved by Council Member Petersen, and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to authorize the purchase of turnout equipment and air masks from West Shore Services for a total of $28,173.80 in the best interest of the City.

2000-291 DPW Director Chesher requested a one-year contract for HVAC maintenance at the library, fire station, city hall, public works, WWTP, and the police/court/ probation buildings be awarded to Quality Air Heating & Cooling and at the end of the year go out for bids. Council Member DeWitt questioned the types of services to be provided at various locations. Moved by Council Member Maas and seconded by Council Member Gates to approve a one-year contract with Quality Air Heating & Cooling for HVAC Maintenance at the library, fire station, city hall, public works, WWTP, and the police/court/probation in the amount of $23,568.00. Discussion followed. Moved by Council Member Gates and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to table the request to award the HVAC maintenance to Quality Air Heating & Cooling.

2000-292 DPW Director Chesher presented a request to replace the boilers at the library. Moved by Council Member Gates and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to authorize Quality Air Heating & Cooling to replace the boiler at the library for the price of $20,683.00 in the best interest of the City.

2000-293 DPW Director Chesher requested authorization to contract with the Kent County Conservation District for the 2001 Gypsy Moth Suppression Program. Moved by Council Member Maas, and seconded by Council Member DeWitt, CARRIED unanimously by roll call vote, to authorize the Gypsy Moth Suppression Program 2001 Intergovernmental Agreement.

Comments included: Veteran’s Day Flag Raising, ITP advertising, voter turnout in the recent election, Irwin Union Bank Grand Opening, Max & Irma’s Ribbon Cutting, Cook Funeral Home Balloon Release, and DDA amendment process.

Moved by Council Member Gates and seconded by Council Member DeWitt, CARRIED, to adjourn at 9:53 p.m.

Mary Meines
Grandville Deputy City Clerk

Approved by City Council:

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