City Council Minutes

2000-138 Regular session, May 22, 2000, in the Council Chambers at 7:00 p.m.

The meeting was called to order by Mayor James Buck.

The City Clerk called the roll. Present were Council Members Robert De Witt,

Kenneth Gates, Steve Maas, Scott Petersen, and Joe Sierawski, and Mayor Buck. Absent: Council Member Pettijohn. Also present were City Manager Ken Krombeen, Assistant City Manager Dan Johnson and City Attorney Randall Kraker.

Other staff present:

Michael Chesher, D.P.W. Director
Thomas Guinther, Treasurer/Finance Director
Richard Meyers, Wastewater Superintendent
Chief Vern Snyder, Police Department
Sharon Streelman, City Clerk.
Harvey Veldhouse, Fire Chief

The invocation was given by Reverend Robert L. Hinklin, Grandville United Methodist Church, and was followed by the pledge of allegiance.

Moved by Council Member Gates and seconded by Council Member Sierawski, CARRIED, to approve the May 22, 2000 agenda, removing one item under the City Manager’s Report for the purchase of Heritage Park Playground Equipment.

Moved by Council Member Gates and seconded by Council Member De Witt, CARRIED, to waive the reading of the minutes of the regular meeting of

April 24, 2000 and approve the minutes, noting that Council Member Petersen did not make the motion to adopt Item No. 2000-300 as presented. Correction was noted.

Moved by Council Member Sierawski and seconded by Council Member Maas, CARRIED unanimously by roll call vote, that bills totaling $499,727.65 as presented by the City Manager, be allowed and the Treasurer authorized to pay the same.

Moved by Council Member Maas and seconded by Council Member De Witt, CARRIED, to excuse the absence of Council Member Pettijohn.

Officer Ron Colvin presented an update on the Police/School Liaison Program. Accompanying him was Officer Dennis Richards. Officer Colvin talked about the goals and objectives of the program, the job description, a review of the first three months, on the job experiences, and the next steps. Chief Snyder followed with positive comments.

Bill Schrader representing Stars and Stripes over Grandville was present. He updated Council with the current activities working with Chuck Schultz and the Prairieview School.

2000-139 Moved by Council Member Gates and seconded by Council Member Maas, CARRIED, to remove proposed Ordinance No. 204-AA from the table. Moved by Council Member Maas and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to adopt Ordinance No. 204-AA, an Ordinance to amend Ordinance No. 204, the Zoning Ordinance of 1994, an Ordinance to rezone property from RM-2 to C-3. (2943 Vermont)

2000-140 Moved by Council Member Maas and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to remove from the table proposed Ordinance No. 204-AB. Assistant City Manager Johnson reviewed the changes and tweaking of the Ordinance. He stated that appearing before the Zoning Board of Appeals is not an option for applicants under this PUD ordinance. City Attorney Kraker reaffirmed this. Moved by Council Member Maas and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to adopt Ordinance No. 204-AB, an Ordinance to amend Ordinance No. 204, the Zoning Ordinance of 1994, adding Article 10A, Planned Unit Developments. Mr. Jim Telman, attorney representing property owners on Wilson Avenue, stated they are happy with the ordinance and the assurances given.

2000-141 The budget resolution for Fiscal Year 2000-2001 was presented. City Manager Krombeen had prepared a "Financial Plan" addressed to City Council. He highlighted the budget stating that the rate reflects a 1.18 mill reduction in the City operating millage rate from 8.479 to 7.299 mills per $1,000 of taxable valuation. He stated further that this represents the lowest City of Grandville millage rate levied in 34 years (1966). City Treasurer/Finance Director addressed the last changes to the budget. Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2420, a resolution adopting Fiscal Year Budget 2000-2001. Letters were received relative to Wentworth Drive from a local resident and from Brillcast, Inc. Bill Gelineau of 3827 Navaho, a representative of the Libertarian Party, commended City Council for the reduction of the millage rate.

2000-142 Treasurer/Finance Director Guinther presented two banking resolutions. Moved by Council Member Gates and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, to adopt Resolution No. 2421, a corporate banking resolution with Coamerica.

2000-143 Moved by Council Member Gates and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2422, a corporate banking resolution with Founders Trust.

2000-144 Moved by Council Member Sierawski and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2423, a resolution directing preparation of the Roll and Conditional Award of Contract for Special Assessment District No. 137, 44^th Street (Canal to Wilson) Improvements. Attorney Kraker noted that within this resolution the Council determines that Diversco Construction is the lowest bidder and the amount is $691,461. The D.P.W. Director indicated the project would begin early in June.

2000-145 Moved by Council Member Petersen and seconded by Council Member De Witt, CARRIED to allow Council Member Maas to abstain from voting to avoid any appearance of impropriety

2000-146 Moved by Council Member Maas and seconded by Council Member Gates, CARRIED unanimously by roll call vote (Mass abstained), to adopt Resolution No. 2424, a resolution accepting Special Assessment Roll, and to Fix Date of Hearing on the Roll for Special Assessment District No. 137, 44^th Street (Canal to Wilson) Improvements.

2000-147 Attorney Kraker presented the resolutions for Special Assessment District No.138, Rivertown/Wilson/44^th Street Improvement.

Moved by Council Member Maas and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2425, the first resolution for Rivertown/Wilson/44^th Street Improvements Special Assessment District No. 138.

2000-148 Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2426, the second resolution for Rivertown/Wilson/44^th Street Improvements Special Assessment District No. 138.

Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to adopt Resolution No. 2427, resolution to determine the necessity of Rivertown/Wilson/44^th Street Improvements Special Assessment District

No. 138.

2000-150 Moved by Council Member Sierawski and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2428, a resolution directing preparation of the roll for Rivertown/Wilson/44^th Street Improvements Special Assessment District No. 138.

2000-151 Moved by Council Member Gates and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2429, a resolution accepting Special Assessment District No. 138, Rivertown/Wilson/44^th Street Improvements

Moved by Council Member Gates and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to adopt Resolution No. 2430, resolution to Confirm Special Assessment District No. 138, Rivertown/Wilson/44^th Street Improvements.

2000-153 CONSENT AGENDA

Moved by Council Member Gates and seconded by Council Member Maas, CARRIED, to approve the Consent Agenda of May 22, 2000.

Reports: Investments, Police, WWTPP

Minutes: Library Board (April 27)
Planning Commission (May 3)
Downtown Development Authority (May 11)
Historical Commission (May 15)

Set Public Hearings: Electro Chemical Finishing, Inc., IDD (June 12, 2000 @ 7:30 pm)

Rapid Shred IDD (June 12, 2000 @ 7:45 pm)

Purchases were presented.

1. The bids for auditing services were presented by Treasurer/Finance Director Guinther. He informed Council that these were reviewed by staff and two Council representatives, Council Members De Witt and Petersen. Objective measurement criteria were established and results compiled. He reviewed the bid opening procedure, indicated that it was done within the requirements of the purchasing ordinance. The low bid was from Rehman Robson at $116,150.00 however Mr. Guinther recommended the firm of Plante & Moran at a price of $140,950.00. He based this recommendation on their professional expertise. Discussion followed. Mr. Guinther stated that each firm who submitted a bid would be qualified to conduct the audit, however significant professional assistance is needed to make the conversion to the new GASB 34 requirements. Additional costs have been incorporated into the bids for the costs of the audit for the conversion of the financial statements. Both Council Member De Witt and Petersen had reviewed the bids and indicated their recommendation was that the bid be awarded to the low bidder, Rehman Robson. Mr. Guinther agreed they could do a sufficient job. The difference in the low bid to the high bid would be $4,960.00 per year. He also indicated that the amount would be further reduced with the implementation of the Wastewater Authority and the need for audit of that account. Moved by Council Member Maas and seconded by Council Member Gates, CARRIED (Yes: Gates, Maas, Sierawski and Mayor Buck. No: De Witt and Petersen), to contract with Plante and Moran for auditing services for the City of Grandville for a five year period in the amount of $140,950.00 in the best interest of the City. Moved by Council Member Maas and seconded by Council Member Gates, CARRIED (Yes: Gates, Maas, Sierawski, Petersen, and Mayor Buck. No. De Witt), to incorporate the City Council discussion and the reasons for consideration for choosing Plante and Moran as the Auditing firm for the City of Grandville. The City Attorney gave his opinion that a super majority is not required to carry the vote.
2. 2000-155 Wastewater Superintendent Meyers explained the purchase equipment for the ¾ ton cab and chassis (purchased in Feb., 2000) for replacement of the van used by the Wastewater Treatment Plant. Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to authorize the purchase of truck equipment (Rawson Koening Service Body) from the low bidder, Truck & Trailer Specialties, Inc., in the amount of $3,520.00 in the best interest of the City.
3. 2000-156 D.P.W. Director Chesher presented the proposal from City Services, Inc. to provide monthly reading of the water meters. Moved by Council Member Maas and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to extend the contract for a two-year with City Services to read Grandville water meters at a cost of $.85 each.

2000-157 Moved by Council Member Petersen and seconded by Council Member Gates, CARRIED, to set a special Council Meeting at 5:30 p.m. on May 30, 2000 for the purpose of matters relating to bond sales for Special Assessment District No. 138.

2000-158 Moved by Council Member Maas and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to authorize the City of Wyoming to produce the pamphlet, printing, and mailing of the Consumer Confidence Report to the Grandville water customers in the amount of $2,530.00 in the best interest of the City.

2000-159 Moved by Council Member De Witt and seconded by Council Member Sierawski, CARRIED, to appoint Harold Severance to full member status on the Zoning Board of Appeals to fulfill the term of Connie Berridge to expire December 31, 2001.

An invitation for the Open House at the Kenneth E. Jension Public Works Facility was extended for Thursday, May 25 at 2:00 p.m.

Mayor Buck reminded Council of the Michigan Week activities. He also had brochures for the Summer Recreation activities.

Moved by Council Member De Witt and seconded by Council Member Maas, CARRIED, to adjourn at 9:44 p.m.

Sharon Streelman

2000-160 Special session, May 30, 2000, in the Council Chambers at 5:35 p.m.

The meeting was called to order by Mayor James Buck.

Present were Council Members Robert De Witt, Kenneth Gates, Steve Maas, Scott Petersen, Joe Sierawski and Mayor James Buck. Absent: Council Member Carole Pettijohn. Also present was City Manager Ken Krombeen and City Attorney Sue Wyngaarden.

Other staff present:

Tom Guinther, Treasurer/Finance Director

2000-161 City Attorney Sue Wyngaarden presented the Resolution Amending Special Assessment Resolution for Rivertown/Wilson/44^th Street Improvements S.A.D. No. 138. She explained that the resolution increases the amount of the project cost and the amount of the assessment to provide for capitalized interest. With the changes, the principal and interest on the assessments match the principal and interest on the bonds.

Council Member DeWitt had asked if all fees and incidental costs were included in the assessments. This was confirmed by Attorney Wyngaarden

Council Member DeWitt had questioned how road improvement grant costs and the Rivertown Parkway landscape contribution were provided for in the document. He also requested a breakdown of all costs which was immediately provided by Attorney Wyngaarden.

Motion by Council Member Gates, supported by Council Member Maas, CARRIED 6 –0 by roll call vote, to approve Resolution No. 2431 Amending the Resolution for Special Assessment District No. 138.

2000-162 Attorney Wyngaarden provided two replacement pages for the Bond Authorizing Resolution for Special Assessment District No. 138. This resolution authorized preparation of the bond disclosure statement and other work preliminary to the bond sale. She stressed that the Special Assessment adequately covers the future bond payments and that the bonds are secured solely by Special Assessments levied against S.A.D. No. 138 with no pledge of the city’s full faith and credit.

Motion by Council Member Maas, supported by Council Member Sierawski, CARRIED 6-0 by roll call vote, to approve Resolution No. 2432 the Bond Authorizing Resolution for Special Assessment District No. 138.

Attorney Wyngaarden indicated that the next steps in the process will be making application to the Department of Treasury and negotiating the sale of the bonds. The Council can expect another special meeting in mid-June with bond proceeds expected by the end of the current fiscal year.

Motion by Council Member Maas, supported by Council Member Gates, CARRIED to excuse Carole Pettijohn.

Motion by Council Member Petersen, supported by Council Member Sierawski, CARRIED to adjourn the meeting at

6:03 p.m.

Submitted by Ken Krombeen

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