City Council Minutes

2000-61 Regular session, March 13, 2000, in the Council Chambers at 7:00 p.m.

The meeting was called to order by Mayor James Buck.

The roll call was taken by the Acting Clerk. Present were Council Members Robert

De Witt, Kenneth Gates, Steve Maas, Scott Petersen, Carole Pettijohn, Joe Sierawski, and Mayor James Buck. Also present were City Manager, Ken Krombeen and Randall Kraker, City Attorney.

The invocation was given by Rev. Thomas Koon, Ambassador Baptist Church, and was followed by the pledge of allegiance.

Moved by Council Member De Witt and seconded by Council Member Pettijohn, CARRIED, to approve the March 13, 2000 agenda, deleting the public hearing scheduling for Mill Race Park.

Moved by Council Member De Witt and seconded by Council Member Petersen, CARRIED, to waive the reading of the minutes of the regular meeting of February 28, 2000 and approve the minutes as presented.

Moved by Council Member Petersen and seconded by Council Member De Witt, CARRIED, to waive the reading of the minutes of the special meeting of March 7, 2000.

Moved by Council Member Gates and seconded by Council Member De Witt, CARRIED unanimously by roll call vote, that bills totaling $259,144.71 as presented by the City Manager, be allowed and the Treasurer authorized to pay the same.

Representative Koetje was present with greetings from Lansing. He brought with him a new State of Michigan flag for the City.

2000-62 The City Manager reviewed the amendment to the Zoning Ordinance and the recommendation from the Planning Commission. The Manager gave explanation of the properties to be rezoned, that of JDN (Herman Miller property) and a triangular piece of property owned by the MDOT. Dave Smith representing JDN Development was present. Moved by Council Member Maas and seconded by Council Member Petersen, CARRIED unanimously by roll call vote, to introduce Ordinance No. 204-Y, an Ordinance to amend the Zoning Ordinance of 1994, to rezone property from the Present RR, Rural Residential, to C-2, Commercial Freeway Interchange District. Moved by Council Member Gates and seconded by Council Member Maas to table proposed Ordinance No. 204-Y.

2000-63 Moved by Council Member Maas and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to adopt Resolution No. 2401, a resolution to authorize the Mayor and City Clerk to execute the changes in the streetlighting serviced as provided in the Standard Streetlighting Contract with Consumers Power Company. Authorizations for the various changes are attached to the resolution.

Wastewater Treatment Plant discussion as requested by Council Member De Witt.

*Please see Attachment A.

2000-64 CONSENT AGENDA

Moved by Council Member Gates and seconded by Council Member Maas, CARRIED, to approve the Consent Agenda of March 13, 2000.

Reports: DPW, Election (Feb.22) Treasurer’s, WWTP

Minutes: Building Authority (Feb. 24)
Zoning Board of Appeals (Feb. 16 and Feb. 23)
Library Board (Feb. 24)

Set Public Hearings: Ultrafoam IDD – 2925 Remico (March 27 at 7:15 p.m.)

Contractors Steel IDD – 2925 Remico (March 27 at 7:30 p.m.)

Set Council Work Sessions: Monday, April 10, following regular Council meeting

Monday, April 17 at 6:00 p.m.

2000-65 Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to authorize the purchase of safety equipment from Burke Equipment Company, one GME Hydraulic Shield, with all necessary accessories, in the amount of $8,431 in the best interest of the City.

2000-66 Moved by Council Member Maas and seconded by Council Member De Witt, CARRIED unanimously by roll call vote, to authorize the disposal of four vehicles in the Motor Pool to the low bidders in the following amounts $2,850 $5,800 $4200 $2850 – Welcome Motors $10,000 and Port City Cab $5,650.

2000-67 Moved by Council Member Maas and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, to approve the laboratory tests required as a part of the NPDES permit application for the Wastewater Plant, to Dell Engineering in an amount not to exceed $3,705 in the best interest of the City.

2000-68 Librarian Martha Smart presented bids for recovering library furniture. She listed the priorities and her recommendation. City Manager Krombeen reviewed the bidding/purchasing procedures. Moved by Council Member Gates and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to authorize the recovering of furniture for the Library, from the low bidder, Klingmans, in the amount of $35,637.

2000-69 Chief Snyder and the Finance Director presented the purchase request for the Police Department for computers and equipment. Moved by Council Member Sierawski and seconded by Council Member Maas, CARRIED unanimously by roll call vote, to authorize the purchase of computers and printers for the Police Department from Computer Dicount Warehouse for a total price of $5,205.20, in the best interest of the City.

2000-70 Finance Director Guinther presented the Old Kent Bank Connect Agreement. This will allow the electronic payment of payroll checks, water bills, and public directed payment of tax bills and water bills over the internet. Moved by Council Member Maas and seconded by Council Member Gates, CARRIED, to excuse Council Member Petersen from voting on the resolution with Old Kent Bank, as he is an employee of that bank. Moved by Council Member Maas and seconded by Council Member Pettijohn, CARRIED unanimously by roll call vote, to adopt Resolution No. 2402, a resolution with Old Kent Bank, to implement the new electronic deposit of employee payroll checks

Michael Chesher, Director of Public Works presented purchase requests for the Department of Public Works.

2000-71 Moved by Council Member Maas and seconded by Council Member Gates, CARRIED unanimously by roll call vote, to award the overlay project to the low bidder, Grand Rapids Asphalt, in the amount of $109,898.39.

2000-72 Moved by Council Member Maas and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, to purchase portable bleachers from the low bidder, Jennings of Michigan, in the amount of $4,708.00.

2000-73 Moved by Council Member Maas and seconded by Council Member Sierawski, CARRIED unanimously by roll call vote, to award the Chicago Drive Bridge Painting project to the low bidder Metro Sandblasting & Painting, in the amount of $73,700.

2000-74 City Manager Krombeen presented the recommendation for appointment of Assistant City Manager. He thanked the Council Members and staff who had been at the interviews. There was a good consensus to appoint Daniel Johnson. The Manager highlighted his background, stating that the responsibilities that he had in the City of Greenville were like to that of the position with the City of Grandville. Moved by Council Member Pettijohn and seconded by council Member Petersen, CARRIED unanimously by roll call vote, to confirm the appointment of Daniel Johnson as the Assistant City Manager.

Discussion of the City logo. With assistance from the Police, Department of Public Works, City Manager Krombeen presented the logos presently used throughout the City. With finalizing of the new construction of City buildings and the need for new signage, he recommended that the City Council approve a uniform logo. Various logo designs and colors were considered. There was no consensus at this time. The City Manager will bring mock-ups to a future City Council meeting.

The creation of the brochure distributed relative to the transit millage was discussed.

Mayor Buck recommended that any questions be directed to Joe Gavin or Friends of Transit.

Motion carried to adjourn.

Sharon Streelman, Grandville City Clerk

Attachment "A"

COUNCIL COMMUNICATIONS AND PETITIONS

Wastewater Treatment Plant discussion as requested by Council Member De Witt.

Council Member De Witt addressed several issues in the implementation agreement between the City of Grandville and the customer communities as presently drawn up. He stated that he wants to make sure that the following items are addressed. Further, if one of these concerns is not appropriately changed in the Agreement, that City Council needs to have the option to reject the Agreement.

• 1 – Concern for the number of votes that each member will have in the Authority.
• 2 – Future expansion of capacity – Grandville in the 1995/96 agreement was not going to be involved in any future expansion expenses unless they needed more capacity. .
• 3 – Reference to the Statement of Intent of October 5, 1993. Item #4 provided that both parties agree that their present sewage disposal agreement should be renegotiated and replaced with a new long term agreement.
• 4 – Concern for protection of the employees at that plant who are under contract with the City of Grandville, and protection in the future that the other parties could outvote the City of Grandville and have the ability to discharge certain employees.
• 5 – He stated that these concerns should be taken seriously and in a timely manner.

Finance Director Guinther responded. He addressed the expansion of capacity and the other above-stated concerns. He stated that the agreement is basic in its nature. He explained that the expansion will be paid for on "rate basis" and it will be paid from the capital component of the rates. Reference was made to the budget.

Finance Director Guinther stated that a meeting is scheduled with all administrative entities and their attorneys. They are going to choose an independent attorney to draft the Agreement of Implementation. Furthermore, that he expects it to be done quickly. The draft will be brought back to each entity for their review. Mayor Buck indicated that a work session will be scheduled at that time.

Council Member Sierawski asked about choosing an independent attorney.

Finance Director Guinther stated that because of potential problems involved, it was recommended to hire an independent attorney to draft the Agreement. He continued stating that there are many issues minor in nature, to be handled administratively. The two major issues are plant capacity, plant expansion, and also those involving rate and the limitation of high fund balances in the Operations and Maintenance accounts.

City Attorney Kraker referred to the negotiations at the time of the diversion to the City of Wyoming, an expansion, whether on site or through the diversion, that it is all one system. He recalled that there was less concern at that time with the number of votes.

He also commented relative to the City employees and stated that the employees’ protection is a matter of State law. In conclusion, he stated that, pursuant to the Articles, it takes 100% to amend the Agreement.

City Manager Krombeen stated that there will be an Ad hoc committee with one representative from each municipality.

The Finance Director responded to Council Member Sierawski’s request for the numbers at the next budget work session, stating that he intends to provide that prior to the next meeting. This takes into account the City of Grandville’s financial picture as this is actually implemented and why the City of Grandville actually has utilization of the $2.8 million coming from the Ottawa County customer communities over the next 10 years and we will the availablility of $1.4 million that are currently in an Enterprise funds that could come back to the General Fund

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